Communication & Executive Coordination

PRASA Infocom & Power Solutions; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

PRASA Infocom & Power Solutions seeks an Executive Assistant to manage the Director's calendar, coordinate high-priority meetings, travel, and leadership interactions. You will draft executive communications and ensure timely follow-up on action items.

You will liaise with internal departments and external partners, requiring excellent written communication, discretion, and strong organizational skills in a fast-paced environment.

Qualifications

• Bachelor's degree required in business/admin, communications, AI, or related field.
• 2–3 years of experience in executive calendar/administrative support.
• Strong written and verbal communication; high discretion with confidential information.

Responsibilities

• Manage complex calendars for the Director and coordinate internal/external meetings and calls.
• Schedule meetings, site visits, and leadership interactions; resolve scheduling conflicts.
• Prepare agendas, Minutes of Meeting, and executive communications.
• Coordinate travel (domestic/international), itineraries, accommodations, and visa needs.
• Draft and proofread emails, reports, and presentations; track action items for timely closure.

Skills

MS Office

AI tools

Collaboration tools

Communication skills

Stakeholder management

Education

Bachelor's Degree in Business Administration or related

Tools

MS Outlook

Excel

PowerPoint

Word

Microsoft Teams

Slack

Zoom

Job description

Job Details

• Work Mode: On-site
• Experience: 2-3 Years
• Qualification: Bachelor's Degree in Business Administration, Communications, AI, or a related field

Key Responsibilities

• Manage complex and high-priority calendars for the Director.
• Schedule and coordinate internal/external meetings, client calls, site visits, and leadership interactions.
• Resolve scheduling conflicts and optimize the Director's daily schedule.
• Coordinate annual business reviews, strategy meetings, leadership sessions, and team off-sites.
• Act as the key liaison between the Director and internal departments such as Engineering, Sales, Operations, Finance, and HR, as well as external stakeholders.
• Draft, format, and proofread professional emails, reports, memos, and executive communications.
• Prepare presentations, meeting agendas, briefing notes, and other executive documents.
• Attend important meetings, prepare Minutes of Meeting (MOMs), and track action items for timely closure.
• Ensure smooth and timely flow of information between the Director and relevant stakeholders.
• Track strategic action items, project updates, and key operational deliverables.
• Follow up with respective teams and provide status updates to the Director.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and visa requirements.
• Manage travel-related documentation and expense reports.
• Support budget tracking, invoice processing, and other administrative requirements.

Required Skills Competencies

• Advanced proficiency in MS Office Outlook, Excel, PowerPoint Word.
• Hands-on experience with Business AI tools and AI-powered productivity tools.
• Familiarity with Microsoft Teams, Slack, Zoom, and other collaboration platforms.
• Excellent written and verbal communication skills.
• Strong presentation, coordination, and stakeholder-management skills.
• Excellent time management and organizational abilities.
• High attention to detail and accuracy.
• Ability to manage confidential business and personnel information with complete discretion.

Behavioural Competencies

• Proactive Mindset: Ability to anticipate the Director's requirements and take action without constant supervision.
• Composure Under Pressure: Ability to remain calm, organized, and effective while handling multiple priorities and tight deadlines.
• Adaptability: Comfortable working in a fast-paced environment with changing priorities and business requirements.
• Ownership Accountability: Strong follow-up skills with the ability to take ownership of tasks and ensure timely closure.
• Professionalism: Confident and professional while interacting with senior management, clients, vendors, and internal teams.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.