Front Desk Executive / Receptionist

Latin Manharlal; Mumbai; On-site; INR 250,000 - 400,000; Full time

Job summary

Latin Manharlal in Mumbai is seeking a proactive Front Desk Executive to be the first point of contact for visitors, clients, and employees. You will manage the reception, handle calls and correspondence, coordinate administrative tasks, and support office operations to ensure a smooth day-to-day environment.

The ideal candidate has 1–3 years of front desk or receptionist experience, a graduate degree, and excellent communication skills.

Qualifications

• Graduate in any discipline (preferred).
• 1–3 years of experience as a Receptionist or Front Desk Executive.

Responsibilities

• Greet visitors and clients professionally.
• Manage the reception area and keep it presentable.
• Handle incoming and outgoing calls and direct messages.
• Coordinate appointments and meeting schedules.
• Assist in preparing reports and official correspondence.
• Coordinate with vendors for office-related requirements.
• Support HR and Administration day-to-day activities.
• Maintain stationery and office supplies inventory.
• Maintain employee contact directories and records.
• Ensure accurate data entry and visitor management where applicable.

Skills

Reception management

Telephone handling

Administrative support

Data entry

Vendor coordination

Education

Graduate (any discipline)

Job description

The Front Desk Executive will be the first point of contact for visitors, clients, and employees. The role involves handling reception duties, managing calls and correspondence, coordinating administrative activities, and providing efficient support to ensure smooth office operations.

Key Responsibilities

• 1. Reception Management
• Greet and welcome visitors and clients professionally.
• Manage the reception area and ensure it is presentable at all times.
• Maintain visitor records and issue visitor passes when required.
• Coordinate appointments and meeting schedules.
• 2. Telephone & Communication Management
• Handle incoming and outgoing telephone calls.
• Direct calls and messages to the appropriate departments.
• Respond to general inquiries via phone and email in a timely manner.
• 3. Administrative Support
• Manage incoming and outgoing couriers, letters, and parcels.
• Maintain office records, files, and documents.
• Assist in preparing reports, letters, and official correspondence.
• Coordinate with vendors for office-related requirements.
• 4. Office Coordination
• Schedule and coordinate meeting room bookings.
• Arrange refreshments for guests and meetings whenever required.
• Support HR and Administration teams with day-to-day activities.
• Maintain stationery and office supplies inventory.
• 5. Data Management
• Maintain employee contact directories and important records.
• Ensure accurate data entry and documentation.
• Update attendance or visitor management systems, if applicable.
• 6. Customer Service
• Address visitor and client queries courteously.
• Ensure a pleasant and professional experience for all stakeholders.
• Escalate concerns or issues to the concerned department whenever necessary.

Required Skills & Qualifications

• Qualifications: Graduate in any discipline (preferred).
• Experience: 1–3 years of experience as a Receptionist or Front Desk Executive.