Admin

Kuku Fm; Mumbai; On-site; INR 200,000 - 350,000; Full time

Job summary

Kuku Fm in Mumbai is seeking an organized Admin to manage day-to-day administrative operations, coordinating facilities, vendor relations, and office services to keep the workplace efficient and well-maintained.

The role involves handling vendor onboarding, contracts, invoices, travel arrangements, events, budgeting, and cross-team support to ensure smooth day-to-day operations across HR, Finance, IT, and other teams.

Responsibilities

• Manage day-to-day office and administrative operations.
• Oversee office facilities, maintenance, housekeeping, security, and workplace management.
• Manage relationships and negotiations with vendors and service providers.
• Handle vendor onboarding, contracts, invoices, and payments.
• Ensure adequate availability of office supplies, equipment, and other essentials.
• Coordinate employee travel, accommodation, transportation, and logistics when required.
• Manage office events, employee engagement activities, and meetings.
• Maintain proper records of assets, inventory, and administrative expenses.
• Handle office seating, access cards, IT/admin coordination, and employee requirements.
• Ensure compliance with safety, security, and workplace policies.
• Monitor and manage the administration budget and expenses.
• Identify opportunities to improve cost efficiency and workplace processes.
• Coordinate with HR, Finance, IT, and other teams for smooth day-to-day operations.
• Handle any ad-hoc administrative requirements and operational challenges.

Job description

Job Summary

We are looking for a Admin to manage day-to-day administrative operations and ensure a smooth, efficient, and well-maintained workplace. The ideal candidate should be hands-on, organised, and capable of independently managing vendors, facilities, office operations, and employee requirements.

Responsibilities

• Manage day-to-day office and administrative operations.
• Oversee office facilities, maintenance, housekeeping, security, and workplace management.
• Manage relationships and negotiations with vendors and service providers.
• Handle vendor onboarding, contracts, invoices, and payments.
• Ensure adequate availability of office supplies, equipment, and other essentials.
• Coordinate employee travel, accommodation, transportation, and logistics when required.
• Manage office events, employee engagement activities, and meetings.
• Maintain proper records of assets, inventory, and administrative expenses.
• Handle office seating, access cards, IT/admin coordination, and employee requirements.
• Ensure compliance with safety, security, and workplace policies.
• Monitor and manage the administration budget and expenses.
• Identify opportunities to improve cost efficiency and workplace processes.
• Coordinate with HR, Finance, IT, and other teams for smooth day-to-day operations.
• Handle any ad-hoc administrative requirements and operational challenges.