Office Administrator

Codezyng Pvt. Ltd.; Udupi district; On-site; INR 279,000 - 469,000; Full time

Job summary

Codezyng Pvt. Ltd. is seeking an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management in Karnataka.

The ideal candidate will have strong coordination, communication, and follow-up skills to ensure smooth office operations and accurate administrative records. The role includes coordinating travel, meetings, events, managing vendor contracts and invoices, supporting HR onboarding, asset

Qualifications

• Strong coordination and communication skills are essential.
• Ability to manage multiple tasks and follow up effectively.
• Proactive approach to office operations and problem solving.

Responsibilities

• Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
• Coordinate travel arrangements, meeting schedules, and company events.
• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
• Maintain employee attendance, leave records, and access control documentation.
• Support HR with onboarding, including ID card issuance, asset allocation, and document verification.
• Assist IT and Finance with asset tracking, procurement, and related documentation.
• Handle incoming calls, emails, and correspondence professionally.
• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
• Maintain an inventory of office supplies, equipment, and company assets.
• Manage digital services and tools, maintaining an updated inventory of SaaS products, hosting, domains, payment gateways, analytics tools, and other subscriptions.
• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.

Skills

Organizational skills

Coordination

Communication

Attention to detail

Job description

We are looking for an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management. The ideal candidate should have strong coordination, communication, and follow-up skills, with the ability to ensure smooth office operations and maintain accurate administrative records.

Key Responsibilities

• Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
• Coordinate travel arrangements, meeting schedules, and company events.
• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
• Maintain employee attendance, leave records, and access control documentation.
• Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
• Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
• Handle incoming calls, emails, and correspondence professionally.
• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
• Maintain an inventory of office supplies, equipment, and company assets.
• Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.