Accounts Receivable Specialist

Quadrant Resource LLC; Hyderabad; On-site; INR 420,000 - 650,000; Full time

Job summary

Quadrant Resource LLC is seeking an experienced Accounts Receivable Specialist in Hyderabad. You will manage end-to-end AR processes, coordinate with clients on invoices and payments, and drive timely collections.

The role requires strong SAP Ariba experience, direct client interaction, and proficiency in Excel for reconciling payments and aging. IT services experience and exposure to PO-based invoicing are a plus.

Qualifications

• 37 years of relevant experience in Accounts Receivable / Order-to-Cash (O2C).
• Hands-on with SAP Ariba, especially invoice submission and status tracking.
• Experience with direct clients in US or international market.
• Strong understanding of invoicing, collections, cash application, and AR aging.
• Experience with PO-based and non-PO invoices.
• Knowledge of Purchase Orders, invoice matching, payment terms, credit notes, and deductions.
• Excellent communication and client-facing skills.
• Strong analytical and problem-solving abilities.
• MS Excel proficiency (VLOOKUP/XLOOKUP, Pivot Tables).
• Ability to manage multiple client accounts and follow up on payments.

Responsibilities

• Manage end-to-end Accounts Receivable process, invoicing, payment tracking, reconciliation, and collections.
• Coordinate directly with clients regarding invoices, payment status, and billing discrepancies.
• Prepare, review, and submit invoices via SAP Ariba and other portals.
• Handle SAP Ariba invoice processing, status tracking, rejection resolution, and payment follow-up.
• Monitor AR aging reports and follow up on overdue invoices.
• Perform cash application and payment reconciliation against customer accounts.
• Investigate and resolve invoice discrepancies, short payments, deductions, and credits.
• Collaborate with Sales, Operations, Finance, Billing, and Delivery teams to resolve issues.
• Maintain accurate records of invoices, payments, and customer balances.
• Respond to client queries on invoices, POs, terms, tax details, and statements.

Skills

Accounts Receivable / O2C

SAP Ariba

Direct clients/customers

Invoicing

Cash application

AR aging

PO-based & non-PO invoices

Purchase orders/invoice matching

MS Excel (VLOOKUP/XLOOKUP)

Client-facing skills

Education

Bachelor's degree in Finance, Accounting, Commerce, or related field

MBA Finance / M.Com / equivalent

Tools

SAP Ariba

Coupa

Beeline

Fieldglass

Job description

Job Description Accounts Receivable Specialist

Position: Accounts Receivable Specialist

Experience: 37 Years Location: Hyderabad Employment Type: Full-Time Shift: US Shift / Flexible as per business requirements

Job Summary

We are looking for an experienced Accounts Receivable (AR) Specialist with strong experience in direct client coordination, invoicing, collections, payment reconciliation, and SAP Ariba. The candidate will be responsible for managing the end-to-end accounts receivable process, coordinating directly with clients regarding invoices and payments, resolving billing discrepancies, and ensuring timely collections.

Key Responsibilities

• Manage the end-to-end Accounts Receivable process, including invoicing, payment tracking, reconciliation, and collections.
• Coordinate directly with clients/customers regarding invoices, payment status, outstanding balances, and billing discrepancies.
• Prepare, review, and submit invoices through SAP Ariba and other client/vendor portals.
• Manage SAP Ariba invoice processing, including invoice submission, status tracking, rejection resolution, and payment follow-up.
• Monitor Accounts Receivable aging reports and proactively follow up on overdue invoices.
• Perform cash application and payment reconciliation against customer accounts.
• Investigate and resolve invoice discrepancies, short payments, deductions, credit notes, and billing issues.
• Work closely with internal Sales, Operations, Finance, Billing, and Delivery teams to resolve client billing issues.
• Maintain accurate records of invoices, payments, collections, and customer account balances.
• Respond to client queries related to invoices, purchase orders, payment terms, tax details, and account statements.
• Follow up with clients for POs, service confirmations, approvals, and payment commitments.
• Prepare regular AR aging, collections, outstanding invoices, and cash-flow reports for management.
• Ensure compliance with company policies, client requirements, and financial controls.
• Support month-end and year-end AR closing activities.
• Identify recurring billing/payment issues and recommend process improvements.

Required Skills

• 37 years of relevant experience in Accounts Receivable / Order-to-Cash (O2C).
• Strong hands-on experience with SAP Ariba, particularly invoice submission and invoice/payment status tracking.
• Experience working with direct clients/customers in the US or international market.
• Strong understanding of invoicing, collections, cash application, payment reconciliation, and AR aging.
• Experience working with PO-based and non-PO invoices.
• Strong knowledge of Purchase Orders, invoice matching, payment terms, credit notes, and deductions.
• Excellent communication and client-facing skills.
• Strong analytical and problem-solving abilities.
• Good working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, filters, and reconciliation.
• Ability to manage multiple client accounts and follow up on outstanding payments.

Preferred Qualifications

• Experience working with Microsoft or other large enterprise clients.
• Experience with client/vendor portals such as SAP Ariba, Coupa, Beeline, Fieldglass, or similar platforms.
• Experience in IT services, staffing, consulting, or professional services organizations.
• Knowledge of US invoicing, billing, and payment processes.
• SAP Finance/Accounts Receivable knowledge is an advantage.

Key Performance Indicators (KPIs)

• Timely and accurate invoice submission.
• Reduction in overdue receivables.
• Collection and DSO performance.
• Invoice rejection and resolution turnaround time.
• Payment reconciliation accuracy.
• Client query resolution and response time.
• Accuracy of AR reports and aging schedules.

Education

• Bachelor's degree in Finance, Accounting, Commerce, or a related field.
• MBA Finance / M.Com / equivalent qualification is preferred.