Accounts Payable Executive - US Client Process

Finsmart Accounting Pvt Ltd.; Pune District; On-site; INR 350,000 - 600,000; Full time

Job summary

Finsmart Accounting is seeking an Accounts Payable Executive to support US client processes. You will receive and download invoices, validate against purchase orders, and resolve discrepancies to ensure timely payments.

The role involves processing invoices in the AP system, generating reports and dashboards, liaising with vendors, answering queries, and participating in client review calls.

Qualifications

• Minimum of 2 years’ experience in accounts payable or vendor invoice processing.
• Excellent written and spoken English communication skills.
• Proficient Microsoft Excel skills (pivot, vlookup, formulas).

Responsibilities

• Receive and download invoices from vendors and validate against the Purchase Order per predefined criteria.
• Validate invoices against the PO and resolve questionable items, prices, or signatures.
• Follow up on approvals from vendors and arrange corrections for mismatched invoices.
• Process and book approved invoices in the AP system within defined turnaround time.
• Prepare and issue AP lists based on credit periods defined in the system.
• Generate monthly reports and dashboards and share with the client.
• Liaise with vendors and respond to queries on a regular basis.
• Conduct client review calls and report to management.

Skills

English Communication

Excel

Job description

Accounts Payable Executive - US Client Process

Finsmart Accounting is a global accounting and finance outsourcing partner serving CPA firms, multinational corporations, and growing businesses. Since 2007, we have helped 300+ clients across multiple countries scale their finance operations through skilled accounting professionals and technology-enabled solutions. Our services include bookkeeping, accounting, tax, payroll, compliance, financial reporting, and virtual finance support. At Finsmart, we are driven by our core values of Partnership, Authenticity, Agility, Trust, and Joy, fostering a high-performance culture where professionals can build meaningful careers while helping clients accelerate growth.

Job Description

Relevant Experience
2 years and above

Job Role & Responsibilities

• To Receive and download the invoices from vendors and validate the same against the PO as per predefined criteria's.
  
• To validate the invoices against the Purchase Order and to clarify questionable invoice items, prices or receiving signatures.
  
• To follow-up on approvals from vendors on invoices received. To share mismatched/ disputed invoices with vendors for correction.
  
• As per TAT, Processing Invoices and booking in the System. Booking duly approved invoices in the AP System / Books of accounts.
  
• Prepare and issue AP list based on credit period defined in system.
  
• To prepare monthly reports and Dashboard and share the same with the Client.
  
• Liaising with vendors and to attend vendor queries on regular basis as and when they occur.
  
• To conduct Client Review calls and reporting to the Management.
  

Candidate Specification

• Excellent written and Verbal Communication in English is a must.
  
• Good Knowledge of excel
  
• Male or Female
  
• Excellent at managing Client Calls