Accounts Payable Executive - US - CBS025

CapActix Business Solutions; Ahmedabad District; On-site; INR 350,000 - 520,000; Full time

Job summary

CapActix Business Solutions is seeking a detail-oriented Accounts Payable Executive to manage outgoing payments for US process, maintain accurate records, and ensure timely vendor settlements. The role requires sharp analytical skills and night-shift availability (6:00 PM – 3:30 AM IST) to coordinate with overseas vendors.

The candidate will perform invoice verification, three-way matching, and payments, while maintaining AP ledgers and supporting month-end close.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1–3 years of experience in Accounts Payable or similar corporate accounting role.
• Solid understanding of US accounting principles and sales tax rules.
• Experience with end-to-end AP processes.
• Proficiency in ERP platforms like NetSuite or Salesforce, and advanced MS Excel skills.
• Excellent verbal and written communication with US clients and vendors.
• Willingness to work permanently in the designated night shift (6:00 PM–3:30 AM IST).

Responsibilities

• Review, verify, and process vendor invoices accurately in compliance with company policies.
• Perform three-way matching by reconciling purchase orders, receiving reports, and invoices.
• Schedule and execute electronic payments, wire transfers, ACH, and check runs for US vendors.
• Monitor accounts payable ageings and ensure all discounts are taken and payments are made on time.
• Follow up with vendors and internal teams via calls and emails to resolve billing discrepancies or missing documentation.
• Reconcile vendor statements regularly and investigate any variances.
• Maintain precise digital records of all payable transactions, tax forms (such as W-9/W-8), and approval trails.
• Assist with month-end closing activities, including expense accruals and AP ledger reconciliations.
• Support audit requests by providing necessary accounts payable documentation and reports.

Skills

Analytical skills

Attention to detail

Communication skills

Night shift flexibility

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Salesforce

MS Excel

Job description

Job Summary

We are seeking a detail-oriented Accounts Payable Executive to manage our outgoing payments, ensure timely vendor settlements, and maintain accurate financial records for our US process. The ideal candidate will have strong analytical skills, exceptional attention to detail, and the ability to work effectively during US business hours to communicate with overseas vendors and internal stakeholders.

Key Responsibilities

• Review, verify, and process vendor invoices accurately in compliance with company policies.
• Perform three-way matching by reconciling purchase orders, receiving reports, and invoices.
• Schedule and execute electronic payments, wire transfers, ACH, and check runs for US vendors.
• Monitor accounts payable ageings and ensure all discounts are taken and payments are made on time.
• Follow up with vendors and internal teams via calls and emails to resolve billing discrepancies or missing documentation.
• Reconcile vendor statements regularly and investigate any variances.
• Maintain precise digital records of all payable transactions, tax forms (such as W-9/W-8), and approval trails.
• Assist with month-end closing activities, including expense accruals and AP ledger reconciliations.
• Support audit requests by providing necessary accounts payable documentation and reports.

Required Skills & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 1–3 years of experience in an Accounts Payable or similar corporate accounting role.
• Solid understanding of US accounting principles, sales tax rules, and end-to-end AP processes.
• Proficiency in accounting platforms like NetSuite, Salesforce, or similar ERP systems, along with advanced MS Excel skills.
• Excellent verbal and written communication skills to interact seamlessly with US clients and vendors.
• Absolute willingness and ability to work permanently in the designated night shift (6:00 PM to 3:30 AM IST).