Accounts & Order Operations Executive -Jaipur Only

Harvil Media; Jaipur Municipal Corporation; On-site; INR 350,000 - 600,000; Full time

Job summary

Harvil Media in Jaipur, India seeks an organized Accounts & Order Operations Executive to manage billing for customers and vendors, verify invoices, and coordinate with internal teams and delivery partners to ensure timely order completion.

The role emphasizes accuracy, attention to detail, and strong communication across finance, sales, procurement, and logistics to maintain records and support month-end closing.

Qualifications

• Diploma or bachelor's degree in accounting, finance, or related field.
• Experience in billing, accounts, order processing, or operations preferred.
• Familiar with accounting/ERP software and Excel/Sheets.
• Demonstrated attention to detail and accuracy.
• Excellent communication and follow-up skills.
• Ability to prioritize, meet deadlines, and coordinate across teams.
• Confidential handling of financial and customer information.

Responsibilities

• Prepare, review, and manage customer invoices, bills, credit notes, and related documents.
• Verify vendor invoices against purchase orders, delivery records, and agreed prices.
• Track customer payments and vendor bills, follow up on outstanding items, and maintain records.
• Check invoices for quantities, pricing, taxes, discounts, and terms.
• Process customer and purchase orders with complete and accurate details.
• Coordinate with sales, procurement, warehouse, finance, and logistics to resolve issues.
• Monitor order status from processing to delivery.
• Coordinate with delivery teams or transport providers and follow up on delays.
• Confirm delivery and record proof of delivery.
• Reconcile customer and vendor statements and investigate discrepancies.
• Maintain organized records of invoices, orders, payments, and delivery documents.
• Prepare regular reports on billing, collections, vendor payments, open orders, and delivery status.
• Support month-end closing and other finance or operations tasks.

Skills

Attention to detail

Communication skills

Prioritization

Cross-team coordination

Confidential information handling

Education

Diploma / Bachelors in Accounting / Finance / Business Admin

Job description

Role overview

We are looking for an organized and detail-focused Accounts & Order Operations Executive to manage billing for both customers and vendors. This role will verify invoices, maintain accurate account records, process orders, and coordinate with internal teams and delivery partners to help ensure orders are completed on time.

Key responsibilities

• Prepare, review, and manage customer invoices, bills, credit notes, and related documents.
• Verify vendor invoices against purchase orders, delivery records, and agreed prices.
• Track customer payments and vendor bills, follow up on outstanding items, and maintain accurate transaction records.
• Check invoices for correct quantities, pricing, taxes, discounts, payment terms, and supporting documents.
• Process customer and purchase orders, ensuring details are complete and accurate.
• Coordinate with sales, procurement, warehouse, finance, and logistics teams to resolve order or billing issues.
• Monitor order status from processing through dispatch and delivery.
• Coordinate with delivery teams or external transport providers and follow up on delays or missing deliveries.
• Confirm delivery completion and ensure proof of delivery is recorded where required.
• Reconcile customer and vendor statements and investigate discrepancies.
• Maintain organized records of invoices, orders, payments, and delivery documents.
• Prepare regular reports on billing, collections, vendor payments, open orders, and delivery status.
• Support month-end closing and other finance or operations tasks as assigned.

Required qualifications and skills

• Diploma / Bachelors degree in Accounting, Finance, Business Administration, or a related field.
• Experience in billing, accounts, order processing, or operations is preferred.
• Familiarity with accounting or ERP software and Microsoft Excel or Google Sheets.
• Strong attention to detail and accuracy when handling financial and order information.
• Good communication and follow-up skills.
• Ability to prioritize tasks, meet deadlines, and coordinate across teams.
• Professional handling of confidential financial and customer information.

Success measures

• Accurate and timely customer and vendor billing.
• Orders processed correctly and without avoidable delays.
• Invoice and account discrepancies resolved promptly.
• Payments and vendor bills tracked and followed up consistently.
• Delivery updates and records maintained accurately.