Accounts & Operations Executive.

ABN Impex; Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

ABN Impex in Mumbai is seeking an Accounts & Operations Executive to manage end-to-end financial documentation, vendor payments, logistics coordination, and inventory tracking.

You will ensure accuracy between physical goods movements and entries, maintain records in Google Drive and Excel, and support GST compliance and reporting for multiple branches. This role requires high attention to detail and proactive coordination with production and sales teams.

Qualifications

• End-to-end management of financial documentation and records.
• Experience with GRN, debit/credit notes, petty cash, and transport bill processing.
• Support GST compliance and tax payment workflows.
• Inventory and stock movements across branches and production.

Responsibilities

• Process accounts payable and ensure accurate documentation.
• Coordinate logistics and ensure timely payments to vendors.
• Track inventory, manage material transfers, and stock audits.
• Generate and send dispatch details and reports to stakeholders.

Skills

Accounts Payable

Documentation

Inventory Management

Excel

Vendor Coordination

GST Knowledge

Tools

Google Drive

Job description

Job Description: Accounts & Operations Executive

Role Overview

Responsible for the end-to-end management of financial documentation, vendor payments, logistics coordination, and inventory tracking. The role requires high attention to detail in "checking" and "filling" processes, ensuring all financial entries align with physical movements of goods.

Key Responsibilities

1. Accounts Payable & Documentation

• Voucher Management: Handle GRN (Goods Received Note), Purchase Vouchers, and subsequent payments.
• Expense Booking: Record and process company expenses and payments
• Note Management: Issuance and tracking of Debit and Credit Notes.
• Petty Cash: Maintain the petty cash book, including entry, checking, and filing.
• Bill Booking: Manage Transport Bill booking, including LR (Lorry Receipt) checking and payment follow-ups.

2. Logistics & Statutory Compliance

• Sales Documentation: Oversee Sales Shipments, including the generation of Invoices and E-way Bills.
• Taxation Support: Checking of GST at Portal & Make Payment Accordingly.

3. Inventory & Operations

• Material Tracking: Manage Material Transfers to Branches and Direct Job Receipts for the Production department (including Grade Upgrades).
• Stock Audit: Perform regular Stock Checking to ensure physical inventory matches digital records.
• Data Maintenance: Update Bill details and calculation sheets on Google Drive; maintain the Excel sheet.

4. Communication & Reporting

• Provisioning: Provisions for Expenses
• Customer Service: Send Dispatch details via email to customers.
• Tasks: Manage Receipt processing.
• Labor Management: Oversee checking and processing of labour payments of Branches.