Account Executive

Noble Art & Craft House; Jodhpur; On-site; INR 300,000 - 540,000; Full time

Job summary

Noble Art & Craft House seeks an Accountant / Accounts Executive to manage daily accounting, vendor and customer accounts, bank reconciliations, GST compliance and payroll-related tasks. The role covers MIS reporting, inventory/purchase accounting, export/import records if applicable, and internal control responsibilities.

You will collaborate with multiple departments to verify invoices, maintain vouchers, and ensure timely financial reporting and compliance.

Responsibilities

• Daily Accounting: Maintain day-to-day accounting transactions in the accounting/ERP software.
• Record sales, purchase, payment, receipt, journal and expense entries accurately.
• Maintain proper documentation and supporting vouchers for all transactions.
• Accounts Payable & Receivable: Prepare and maintain supplier/vendor and customer accounts.
• Verify purchase invoices, bills and payment documents.
• Follow up on outstanding receivables and payables.
• Reconcile customer and vendor balances regularly.
• Bank & Cash Management: Maintain cash book and bank book.
• Perform regular bank reconciliation.
• Prepare payment and receipt entries and maintain supporting records.
• Monitor daily cash transactions and petty cash expenses.
• GST & Statutory Compliance: Assist in preparation and filing of GST returns and related records.
• Verify GST invoices, input tax credit and tax-related documents.
• Maintain records required for statutory compliance, audit and inspections.
• Coordinate with consultants/CA for tax and compliance matters.
• Payroll & Employee Accounts: Assist in salary processing and payroll-related accounting.
• Maintain records related to PF, ESIC, TDS and other statutory deductions.
• Verify employee advances, loans, reimbursements and deductions.
• MIS & Reporting: Prepare regular accounting reports and MIS as required by management.
• Prepare outstanding, expense, payment and collection reports.
• Provide accurate financial data to management for decision-making.
• Inventory & Purchase Accounting: Coordinate with Purchase, Stores and Production departments for invoice verification.
• Maintain proper accounting records for raw materials, finished goods and other purchases.
• Assist in stock reconciliation and valuation whenever required.
• Export/Import Accounting If Applicable: Maintain accounting records related to export sales, foreign currency transactions and shipping documentation.
• Coordinate with the Export/Shipping team for invoice and payment-related documentation.
• Track export receivables and related bank transactions.
• Reconciliation & Verification: Conduct ledger scrutiny and reconciliation.
• Identify and resolve accounting discrepancies.
• Verify outstanding balances and ensure timely adjustment of advances and expenses.
• Audit & Documentation: Maintain books of accounts and financial records in an organized manner.
• Provide documents and information required for internal, statutory and external audits.
• Ensure proper filing and availability of invoices, vouchers, bills and supporting documents.
• Internal Control: Follow company policies and financial approval procedures.
• Ensure accuracy and authorization of financial transactions.
• Report any discrepancy, irregularity or mismatch to the reporting manager.
• Other Responsibilities: Coordinate with HR, Purchase, Stores, Sales, Production and Management whenever required for accounts-related matters.
• Maintain confidentiality of company financial information.
• Perform other accounting and finance-related duties assigned by the management.

Job description

JOB RESPONSIBILITIES

Position: Accountant / Accounts Executive

Department: Accounts & Finance
Reporting To: Accounts Manager / Finance Head

1. Daily Accounting
   

• Maintain day-to-day accounting transactions in the accounting/ERP software.
• Record sales, purchase, payment, receipt, journal and expense entries accurately.
• Maintain proper documentation and supporting vouchers for all transactions.

Accounts Payable & Receivable

• Prepare and maintain supplier/vendor and customer accounts.
• Verify purchase invoices, bills and payment documents.
• Follow up on outstanding receivables and payables.
• Reconcile customer and vendor balances regularly.

Bank & Cash Management

• Maintain cash book and bank book.
• Perform regular bank reconciliation.
• Prepare payment and receipt entries and maintain supporting records.
• Monitor daily cash transactions and petty cash expenses.

GST & Statutory Compliance

• Assist in preparation and filing of GST returns and related records.
• Verify GST invoices, input tax credit and tax-related documents.
• Maintain records required for statutory compliance, audit and inspections.
• Coordinate with consultants/CA for tax and compliance matters.

Payroll & Employee Accounts

• Assist in salary processing and payroll-related accounting.
• Maintain records related to PF, ESIC, TDS and other statutory deductions.
• Verify employee advances, loans, reimbursements and deductions.

MIS & Reporting

• Prepare regular accounting reports and MIS as required by management.
• Prepare outstanding, expense, payment and collection reports.
• Provide accurate financial data to management for decision-making.

Inventory & Purchase Accounting

• Coordinate with Purchase, Stores and Production departments for invoice verification.
• Maintain proper accounting records for raw materials, finished goods and other purchases.
• Assist in stock reconciliation and valuation whenever required.

Export/Import Accounting If Applicable

• Maintain accounting records related to export sales, foreign currency transactions and shipping documentation.
• Coordinate with the Export/Shipping team for invoice and payment-related documentation.
• Track export receivables and related bank transactions.

Reconciliation & Verification

• Conduct ledger scrutiny and reconciliation.
• Identify and resolve accounting discrepancies.
• Verify outstanding balances and ensure timely adjustment of advances and expenses.

Audit & Documentation

• Maintain books of accounts and financial records in an organized manner.
• Provide documents and information required for internal, statutory and external audits.
• Ensure proper filing and availability of invoices, vouchers, bills and supporting documents.

Internal Control

• Follow company policies and financial approval procedures.
• Ensure accuracy and authorization of financial transactions.
• Report any discrepancy, irregularity or mismatch to the reporting manager.

Other Responsibilities

• Coordinate with HR, Purchase, Stores, Sales, Production and Management whenever required for accounts-related matters.
• Maintain confidentiality of company financial information.
• Perform other accounting and finance-related duties assigned by the management.