Accounts Executive for NGO

N Human Resources & Management Systems; Mumbai; On-site; INR 420,000 - 660,000; Full time

Job summary

N Human Resources & Management Systems in Mumbai is seeking an Accounts Executive with 3–6 years’ experience to manage end-to-end accounting, ERP records, donor compliance, and financial reporting. The role requires independent handling of daily tasks in Tally ERP with accuracy and timely coordination with centres and donors.

The ideal candidate will have strong analytical and communication skills, attention to detail, and the ability to meet deadlines while ensuring statutory norms are followed.

Qualifications

• Strong working knowledge of Tally ERP.
• Good understanding of NGO accounting, donor compliance, and statutory norms.
• Strong analytical and reconciliation skills.
• Attention to detail and documentation discipline.
• Ability to work independently and meet deadlines.
• Good communication and coordination skills.

Responsibilities

• Record all financial transactions in Tally ERP with accuracy.
• Maintain ledgers, documentations, and classify entries correctly.
• Ensure ERP updates and data accuracy.
• Perform bank reconciliations and manage cash flow statements.
• Coordinate donor accounting, reporting, and UC preparation.
• Prepare TDS, statutory compliance support and audits.
• Create budgeting and management reports for centres.
• Coordinate asset tagging and depreciation entries; keep records organized.

Skills

Tally ERP

NGO accounting

Reconciliation

Documentation

Independent work

Communication

Education

Bachelor's Degree in Accounts / Finance / Commerce

Job description

N Human Resources & Management Systems | Full time

Experience: 3 –6 Years

Qualification: Bachelor’s Degree in Accounts / Finance / Commerce

Role Overview:

The Accounts Executive will be responsible for end-to-end accounting operations, accurate financial record keeping, reconciliations, and compliance support across centres. The role requires independent handling of daily accounting activities, coordination with internal teams and donors, and adherence to statutory and organisational financial requirements.

Key Responsibilities:

A. Accounting & ERP Operations

• Independently record all financial transactions in Tally ERP, including expenses, grants,
• Maintain proper documentation, ledger scrutiny, and accurate classification.
• Ensure timely updating of ERP systems and accuracy of financial data.

B. Bank & Cash Management

• Handle bank entries and perform regular bank reconciliations.
• Prepare bank-wise cash flow statements.
• Manage petty cash approval coordination and reconciliation with centres.
• Prepare NEFT payment sheets with supporting documents.
• Manage vendor ledger scrutiny and follow-ups.
• Ensure timely posting of payment entries in Tally.
• Coordinate invoice verification and payment processing.

D. Donor Accounting & Reporting

• Tag expenses to donors as per approved budgets.
• Prepare Utilization Certificates (UCs/FUCs) and donor financial reports.
• Support donor audits and financial annexures for proposals.
• Ensure timely submission of donor reports.

E. TDS & Statutory Compliance

• Prepare TDS workings, challans, and returns.
• Coordinate statutory compliance requirements.
• Support statutory, internal, and FCRA audits with complete documentation.

F. Budgeting & Management Reports

• Prepare Budget vs Actual reports.
• Support management MIS and dashboards.

G. Fixed Assets Management

• Coordinate asset tagging, verification, and approvals.
• Ensure correct capitalization and depreciation entries.

H. General Responsibilities

• Coordinate with centre managers for timely submission of financial data.
• Maintain organised digital and physical records.
• Support process improvements and ad-hoc finance requirements.

Qualifications & Skills:

• Strong working knowledge of Tally ERP.
• Good understanding of NGO accounting, donor compliance, and statutory norms.
• Strong analytical and reconciliation skills.
• Attention to detail and documentation discipline.
• Ability to work independently and meet deadlines.
• Good communication and coordination skills.