Accounts Executive

HumanityAi Inc.; Ernakulam; On-site; INR 350,000 - 520,000; Full time

Job summary

HumanityAi Inc. is seeking an Accounts Executive to manage the Academy’s books, including fee collections, receivables, bank accounts, vendor payments and day-to-day expenses. This role interfaces with the CA firm for GST and TDS filings and ensures records are audit-ready throughout the year.

On-site in Kochi, 5-day work week, with standard banking hours. The ideal candidate holds B.Com/M.Com/CA Inter/CMA Inter or equivalent and has 2–3 years of hands-on accounting experience with strong Excel

Qualifications

• 2–3 years of hands-on accounting or bookkeeping experience.
• Strong working knowledge of Excel—formulas, lookups, pivot tables, trackers.
• Practical experience with Tally, Zoho Books or equivalent accounting software.

Responsibilities

• Maintain the Academy's books in a timely and accurate manner.
• Record and reconcile student fee collections and refunds against the bank account.
• Reconcile bank statements and petty cash; process vendor bills and staff reimbursements.
• Coordinate with CA firm for GST and TDS filings and provide required data.

Skills

Excel

Accounting

GST & TDS awareness

Communication

Education

B.Com / M.Com / CA Inter / CMA Inter

Tools

Tally

Zoho Books

Job description

Role Overview

The Accounts Executive keeps HUMANITI Academy's books - fee collections, student receivables, the Academy's bank account, vendor payments and day-to-day expenses - accurate and current enough that every month closes without a scramble. Statutory filings such as GST and TDS stay with the company's CA firm; this role prepares and reconciles the data those filings run on, and is the Academy's point of contact for them.

Key Responsibilities

ACCOUNTS & BOOKKEEPING

• Maintain the Academy's books of account in Tally, Zoho Books or equivalent accounting software, with entries posted on time and kept current
• Record and reconcile student fee collections, instalments and refunds against the Academy's bank account
• Track student receivables, follow up on outstanding instalments, and keep a clear ageing position at all times
• Process vendor bills, staff reimbursements and Academy expenses, and maintain the supporting documentation
• Reconcile bank statements, petty cash and online payment settlements

REPORTING & CONTROLS

• Prepare monthly collection, expense and receivable reports for management
• Maintain accurate Excel trackers for fees, budgets and spend against plan
• Flag discrepancies, missing documentation and unusual items early rather than at month-end
• Keep records organised and audit-ready throughout the year

COORDINATION

• Prepare and hand over the data the company's CA firm needs for GST, TDS and statutory filings, and respond to their queries
• Coordinate with the admissions and operations team so that fee records and enrolment records agree
• Support the Academy with finance-related administrative work as required

Required Qualifications & Skills

• B.Com, M.Com, CA Inter, CMA Inter or an equivalent commerce qualification
• 2 to 3 years of hands-on accounting or bookkeeping experience
• Strong working knowledge of Excel - formulas, lookups, pivot tables, reconciliation sheets and trackers
• Practical experience with accounting software such as Tally, Zoho Books or equivalent
• Sound grasp of everyday accounting - vouchers, ledgers, reconciliations, receivables and payables
• Working awareness of how GST and TDS affect day-to-day entries (the filings themselves are handled by the company's CA firm)
• Accuracy and attention to detail, with the discipline to keep records current rather than catching up later
• Good verbal and written communication
• Full-time availability, MondaySaturday, on-site in Kochi

Preferred / Good to Have

• Experience in an education institution, training organisation, or a service business with recurring collections
• Exposure to online fee collection, UPI settlements or payment gateways
• Comfort with AI tools for everyday work - training will be provided

Personal Attributes

Organised, accurate and comfortable owning a set of books without close supervision. Honest and discreet with financial information, willing to follow up on what is outstanding, and able to work steadily through routine entries while still noticing when a number looks wrong.

Employment Details & Compensation

Working Hours: 9:00 AM 6:00 PM, MondaySaturday

Preferred Candidate Age: 2135 years