Accounts Executive

Humaniti Ai; Ernakulam; On-site; INR 300,000 - 420,000; Full time

Job summary

Humaniti Ai in Kochi (on-site) seeks an organised accountant/bookkeeper with 2–3 years of hands-on experience to maintain the academy’s books in Tally or Zoho Books, record student fee collections, and reconcile with bank accounts.

You will prepare monthly reports, track receivables, handle vendor bills, GST/TDS filings data for the CA firm, and keep audit-ready records while coordinating with admissions and operations.

Qualifications

• 2–3 years hands-on accounting or bookkeeping experience.
• Experience with education institutions or service businesses with recurring collections preferred.
• Ability to maintain books, vouchers and ledgers with audit-ready records.

Responsibilities

• Maintain the Academy's books in Tally, Zoho Books or equivalent software with timely entries.
• Record and reconcile student fee collections, instalments and refunds against the bank account.
• Track receivables and ageing, follow up on instalments.
• Process vendor bills, staff reimbursements and academy expenses with supporting docs.
• Reconcile bank statements, petty cash and online payment settlements.
• Prepare monthly collection, expense and receivable reports and Excel trackers.
• Flag discrepancies and ensure records stay audit-ready throughout the year.
• Coordinate data for GST, TDS and statutory filings for the CA firm.
• Coordinate with admissions and operations to align fee and enrolment records.
• Statutory filings stay with the CA firm; prepare and reconcile data for filings.

Skills

Excel proficiency

GST/TDS awareness

Attention to detail

Discretion with finances

Verbal and written communication

Education

B.Com, M.Com, CA Inter, CMA Inter or equivalent

Tools

Tally

Zoho Books

Excel trackers

Job description

Job Description / Responsibilities

• Maintain the Academy's books of account in Tally, Zoho Books or equivalent accounting software, with entries posted on time and kept current
• Record and reconcile student fee collections, instalments and refunds against the Academy's bank account
• Track student receivables, follow up on outstanding instalments, and keep a clear ageing position at all times
• Process vendor bills, staff reimbursements and Academy expenses, and maintain the supporting documentation
• Reconcile bank statements, petty cash and online payment settlements
• Prepare monthly collection, expense and receivable reports for management, and maintain accurate Excel trackers for fees, budgets and spend against plan
• Flag discrepancies and missing documentation early, and keep records organised and audit-ready throughout the year
• Prepare and hand over the data the company's CA firm needs for GST, TDS and statutory filings, and respond to their queries
• Coordinate with the admissions and operations team so that fee records and enrolment records agree
• Statutory filings stay with the company's CA firm; this role prepares and reconciles the data those filings run on.

Desired profile of the candidate

• Organised, accurate and comfortable owning a set of books without close supervision. Honest and discreet with financial information, willing to follow up on what is outstanding, and able to work steadily through routine entries while still noticing when a number looks wrong.
• Accuracy and attention to detail, with the discipline to keep records current rather than catching up later. Good verbal and written communication.
• Preferred: experience in an education institution, training organisation or a service business with recurring collections; exposure to online fee collection, UPI settlements or payment gateways.
• Preferred candidate age 21-35 years. Full-time availability, Monday to Saturday, on-site in Kochi.

Experience - 2-3 years of hands-on accounting or bookkeeping experience.

Location of Candidate - Kochi / Ernakulam, or able to commute to Aluva daily for a fully on-site role.

Qualification - B.Com, M.Com, CA Inter, CMA Inter or an equivalent commerce qualification

Required Skill Set (In case of IT requirements)

• Strong working knowledge of Excel - formulas, lookups, pivot tables, reconciliation sheets and trackers
• Practical experience with accounting software such as Tally, Zoho Books or equivalent
• Sound grasp of everyday accounting - vouchers, ledgers, reconciliations, receivables and payables
• Working awareness of how GST and TDS affect day-to-day entries (the filings themselves are handled by the company's CA firm)
• Comfort with AI tools for everyday work is useful; training will be provided.

Relevant Industry - Education / Ed-tech / Professional Training - accounts and bookkeeping.