Workplace Experience Coordinator – Space & Events

Sodexo Group; Dublin; Hybrid; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Wellbeing support platform

Employee Assistance Programme

24hr virtual GP Service

Sodexo Discounts Scheme

Pension Plan

Learning & development tools

Bike to Work Scheme

Enhanced benefits & leave policies

Job summary

Sodexo Leopardstown is seeking an organised Workplace Coordinator to support day-to-day operations of a corporate workplace in Dublin. You will coordinate desk allocations, seating and moves while liaising with security, facilities and partners to ensure a smooth, safe and engaging work environment.

The role emphasizes stakeholder management, event coordination and proactive process improvements, with a strong focus on health & safety and high-quality service delivery.

Qualifications

• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Experience coordinating multiple activities and priorities.
• Strong stakeholder management and relationship-building skills.
• Excellent attention to detail and ability to maintain accurate records.
• Calm, adaptable and solutions-focused in fast-paced environments.
• Ability to work independently with initiative.
• Professional, friendly and customer-focused approach.
• Confidence using Microsoft Teams and willingness to learn AV systems.

Responsibilities

• Coordinate workplace locations, workpoints and desk allocations.
• Maintain seating, occupancy, move and workplace-change records.
• Plan and coordinate team moves safely and efficiently.
• Liaise with Security, Facilities and Building Operations teams.
• Coordinate internal and external events, including room setups and logistics.
• Act as a key contact for Events, RE&S and other stakeholders.
• Manage inboxes, enquiries and service requests.
• Support helpdesk ticket coordination when required.
• Communicate clearly with workplace users and manage expectations.

Skills

Organisational skills

Planning

Time management

Written & verbal communication

Stakeholder management

Attention to detail

Adaptable

Independent

Microsoft Teams

AV systems

Health & safety

Tools

Microsoft Teams

AV systems

Job description

Sodexo Leopardstown is seeking an organised Workplace Coordinator to support day-to-day operations of a corporate workplace in Dublin. You will coordinate desk allocations, seating and moves while liaising with security, facilities and partners to ensure a smooth, safe and engaging work environment.

The role emphasizes stakeholder management, event coordination and proactive process improvements, with a strong focus on health & safety and high-quality service delivery.