Strategic Workplace & Events Coordinator - Dublin

Sodexo Ireland; Dún Laoghaire-Rathdown; On-site; EUR 25,000 - 42,000; Full time

Job summary

Sodexo Ireland, based in Leopardstown, Dublin, Ireland, is seeking a Workplace Coordinator to support the day-to-day operation of a corporate workplace, combining workplace operations, space planning, events coordination and stakeholder management.

You will work with employees, managers, facilities teams, suppliers and service partners to ensure the workplace operates efficiently and delivers a positive employee experience.

Qualifications

• Minimum 1 year of relevant experience.
• Level 6 qualification required (Higher Advanced Certificate and National Craft Certificate included).
• Proven ability to manage multiple priorities and events.

Responsibilities

• Coordinate workplace locations, workpoints and desk allocations.
• Maintain accurate seating, occupancy, move and workplace-change records.
• Plan and coordinate team moves safely and efficiently, minimising disruption.
• Liaise with Security, Facilities and Building Operations teams.
• Coordinate internal and external events, including room setups, suppliers, calendars and on-site logistics.
• Act as a key point of contact for Events, RE&S and other client stakeholders.
• Manage workplace and location inboxes, enquiries and service requests.
• Provide support with helpdesk ticket coordination when required.
• Communicate clearly with workplace users and stakeholders, managing expectations against agreed service levels.
• Plan, prioritise and track multiple activities to ensure deadlines are met.
• Support risk assessments and ensure all relevant security, emergency and health & safety procedures are followed.
• Identify opportunities to improve workplace processes, systems and service delivery.
• Travel between client locations when required.
• Provide additional support for larger events, workplace moves and changes, which may occasionally require evening or weekend availability.

Skills

Organisational skills

Stakeholder management

Communication

Attention to detail

Independent working

Event coordination

Education

Level 6 qualification

Tools

Microsoft Teams

AV systems (basic)

Job description

Sodexo Ireland, based in Leopardstown, Dublin, Ireland, is seeking a Workplace Coordinator to support the day-to-day operation of a corporate workplace, combining workplace operations, space planning, events coordination and stakeholder management.

You will work with employees, managers, facilities teams, suppliers and service partners to ensure the workplace operates efficiently and delivers a positive employee experience.