Workplace Coordinator

Sodexo Group; Dublin; Hybrid; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Wellbeing support platform

Employee Assistance Programme

24hr virtual GP Service

Sodexo Discounts Scheme

Pension Plan

Learning & development tools

Bike to Work Scheme

Enhanced benefits & leave policies

Job summary

Sodexo Leopardstown is seeking an organised Workplace Coordinator to support day-to-day operations of a corporate workplace in Dublin. You will coordinate desk allocations, seating and moves while liaising with security, facilities and partners to ensure a smooth, safe and engaging work environment.

The role emphasizes stakeholder management, event coordination and proactive process improvements, with a strong focus on health & safety and high-quality service delivery.

Qualifications

• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Experience coordinating multiple activities and priorities.
• Strong stakeholder management and relationship-building skills.
• Excellent attention to detail and ability to maintain accurate records.
• Calm, adaptable and solutions-focused in fast-paced environments.
• Ability to work independently with initiative.
• Professional, friendly and customer-focused approach.
• Confidence using Microsoft Teams and willingness to learn AV systems.

Responsibilities

• Coordinate workplace locations, workpoints and desk allocations.
• Maintain seating, occupancy, move and workplace-change records.
• Plan and coordinate team moves safely and efficiently.
• Liaise with Security, Facilities and Building Operations teams.
• Coordinate internal and external events, including room setups and logistics.
• Act as a key contact for Events, RE&S and other stakeholders.
• Manage inboxes, enquiries and service requests.
• Support helpdesk ticket coordination when required.
• Communicate clearly with workplace users and manage expectations.

Skills

Organisational skills

Planning

Time management

Written & verbal communication

Stakeholder management

Attention to detail

Adaptable

Independent

Microsoft Teams

AV systems

Health & safety

Tools

Microsoft Teams

AV systems

Job description

Workplace Coordinator

Location: Leopardstown, Dublin, Ireland
Salary: Up to €42,000 plus Sodexo benefits
Contract Type: Full Time, Permanent

We are looking for an organised, proactive and customer-focused Workplace Coordinator to support the smooth day-to-day operation of a corporate workplace.

This is a varied role combining workplace operations, space planning, events coordination and stakeholder management. You will work closely with employees, managers, facilities teams, suppliers and service partners to ensure the workplace operates efficiently and delivers a positive employee experience.

Key Responsibilities

• Coordinate workplace locations, workpoints and desk allocations.
• Maintain accurate seating, occupancy, move and workplace-change records.
• Plan and coordinate team moves safely and efficiently, minimising disruption.
• Liaise with Security, Facilities and Building Operations teams.
• Coordinate internal and external events, including room setups, suppliers, calendars and on-site logistics.
• Act as a key point of contact for Events, RE&S and other client stakeholders.
• Manage workplace and location inboxes, enquiries and service requests.
• Provide support with helpdesk ticket coordination when required.
• Communicate clearly with workplace users and stakeholders, managing expectations against agreed service levels.
• Plan, prioritise and track multiple activities to ensure deadlines are met.
• Support risk assessments and ensure all relevant security, emergency and health & safety procedures are followed.
• Identify opportunities to improve workplace processes, systems and service delivery.
• Travel between client locations when required.
• Provide additional support for larger events, workplace moves and changes, which may occasionally require evening or weekend availability.

About You

The ideal candidate will have:

• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Experience coordinating multiple activities and competing priorities.
• Strong stakeholder management and relationship-building skills.
• Excellent attention to detail and confidence maintaining accurate records and schedules.
• A calm, adaptable and solutions-focused approach.
• The ability to work independently, use initiative and make decisions in a fast-paced environment.
• A professional, friendly and customer-focused approach.
• Confidence using Microsoft Teams and a willingness to develop knowledge of audiovisual systems.
• A strong commitment to health & safety, employee experience and professional service delivery.

The Opportunity

This is an excellent opportunity for someone who enjoys a varied, people-focused workplace role and is confident managing multiple priorities in a fast-paced corporate environment.

You will play an important role in creating an efficient, safe and engaging workplace experience while working alongside a wide range of internal teams, clients and service partners.

Why Sodexo?

Working with Sodexo is more than a job; it’s a chance to be part of something greater.

Belong in a company and team that values you for you.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.