Workforce Contracts & Compliance Manager

Web Summit; Dublin; Hybrid; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Subsidised healthcare

6% pension contribution

In-house L&D department

Company MacBook

Generous annual leave

Flexible working

Tramway Team activities

Annual company events

Wellness subsidy €1000/year

Job summary

Web Summit is seeking an operational contracts and compliance professional for its Legal team. The role focuses on employment contracts, contractor and EOR documentation, and life-cycle records, working closely with Legal, People Operations, Recruitment and Finance to ensure compliant documentation and approvals.

You’ll manage end-to-end workflows, maintain accurate registers and support onboarding/offboarding with confidential data handling.

Qualifications

• 2+ years of experience in HR operations, contracts administration, or legal operations with focus on employee lifecycle administration.
• Excellent attention to detail when handling contracts, templates, salaries, entities and approvals.
• Experience using electronic signature or contract management platforms (DocuSign or similar).
• Proven experience managing employee data and workflows in an HRIS such as BambooHR or similar system.
• Ability to maintain trackers, registers, dashboards and audit-ready records.
• Strong written and verbal communication skills with clear process explanations.
• Sound judgment with confidential information and escalation when non-standard.
• Organised, able to manage competing priorities and work under pressure.
• Understanding of the employee lifecycle including onboarding and offboarding and core HR compliance.
• Experience with employment contracts, contractor agreements, EOR docs or cross-border teams is advantageous.

Responsibilities

• End-to-end workflow management for employment contracts, contractor agreements, EOR documentation, renewals and addenda.
• Prepare documents using approved templates, verify information, coordinate approvals and issue via DocuSign.
• Ensure correct legal entity, jurisdiction, template, salary, working pattern, language, expiry and approvals.
• Maintain registers for contractors, EOR workers and international hires with start, renewal and expiry dates.
• Coordinate onboarding/offboarding documentation including confidentiality, data protection, IP and post-termination obligations.
• Assist in preparing instructions for external employment counsel and maintain records of advice.
• Identify gaps and improve workflows, trackers and controls across teams and jurisdictions.
• Collaborate across Ireland, UK, Portugal, Canada, Brazil, Qatar and other markets.

Skills

HR operations

Contracts administration

DocuSign

HRIS BambooHR

Data protection

Communication

Cross-border teams

Onboarding/offboarding

Tools

DocuSign

BambooHR

Job description

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started.

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

About the team:

You’ll be joining the Legal team, which sits at the centre of Web Summit’s global operations and helps the business move quickly while managing risk.

This is not a lawyer role. It is an operational contracts and compliance role focused on employment contracts, contractor and employer-of-record arrangements, and the documentation supporting the employee lifecycle.

You’ll work closely with Legal, People Operations, Recruitment and Finance teams to make sure the right documents are issued, approvals are obtained, records are maintained and non-standard issues are identified and escalated.

What you’ll achieve

• You’ll manage the end-to-end workflow for employment contracts, contractor agreements, EOR documentation, renewals, addenda, promotion and role-change letters, and other people-related documents.
• You’ll prepare documents using approved templates, check key information, coordinate approvals, issue documents through DocuSign and track completion.
• You’ll ensure the correct legal entity, jurisdiction, template, salary, working pattern, language, expiry date and approval process are used.
• You’ll maintain accurate registers for contractors, EOR workers and international hires, including start, renewal and expiry dates.
• You’ll coordinate legal documentation and acknowledgements during onboarding and offboarding, including confidentiality, data protection, intellectual property and post-termination obligations.
• You’ll help prepare instructions for external employment counsel and maintain clear records of advice and action points.
• You’ll identify recurring gaps, delays and documentation issues, and help develop better workflows, trackers and controls.
• You’ll work across teams and jurisdictions, supporting Web Summit’s operations in Ireland, the UK, Portugal, Canada, Brazil, Qatar and other markets.

Skills we like to see

• 2+ years’ experience in HR operations, contracts administration, or legal operations, with a strong focus on employee lifecycle administration or similar workflow-focused roles.
• Excellent attention to detail when working with contracts, templates, names, dates, salaries, legal entities and approval processes.
• Experience using DocuSign or another electronic signature or contract management platform.
• Proven experience managing employee data and workflows within an HRIS such as BambooHR or a similar system.
• Confidence maintaining trackers, registers, workflow dashboards and audit-ready records.
• Strong written and verbal communication skills, with the ability to explain process requirements clearly.
• Sound judgment when working with confidential information and an ability to identify when something is non-standard and should be escalated.
• A practical and organised approach, with the ability to manage competing priorities and work calmly under pressure.
• Demonstrated understanding of the employee lifecycle, including onboarding, offboarding, and core HR compliance requirements.
• Experience with employment contracts, contractor agreements, EOR documentation or cross-border teams is an advantage.
• Experience improving manual processes and introducing clearer workflows is a plus.
• A legal qualification is not required.

Benefits and perks:

• Subsidised healthcare, dental, employee assistance programme (EAP) and more.
• Employer pension contribution up to 6% for Irish-based employees
• A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
• Company MacBook, generous annual leave and flexible working arrangements.
• Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
• Annual company get-togethers, charity days, and monthly wellbeing talks.
• Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.