Workforce Contracts and Compliance Manager

Websummit; Dublin; On-site; EUR 42,000 - 66,000; Full time

Benefits offered by this job

Healthcare & dental

EAP

Pension contribution (6%)

MacBook provided

Generous annual leave

Flexible working

L&D resources

Team events

Charity days

Wellness subsidy €1000/year

Job summary

Web Summit is seeking an operational contracts and compliance professional within its Legal team. The role focuses on employment contracts, contractor and EOR documentation, and lifecycle records, working with Legal, People Operations, Recruitment and Finance to issue correct documents and ensure approvals.

You will maintain registers, support onboarding/offboarding, and drive process improvements across multiple markets including Ireland, the UK, Portugal, Canada, Brazil and beyond.

Qualifications

• 2+ years in HR operations, contracts admin or legal operations.
• Experience with employee lifecycle administration.
• Proven ability to manage data, trackers, and audit-ready records.
• Ability to coordinate across teams and jurisdictions.

Responsibilities

• Manage end-to-end workflow for employment contracts, contractor agreements and EOR docs.
• Prepare documents using templates, check info, coordinate approvals, issue via DocuSign.
• Ensure correct entity, jurisdiction, salary, language and expiry in docs.
• Maintain registers for contractors, EOR workers and international hires.
• Coordinate onboarding/offboarding documentation and attestations.
• Provide instructions for external employment counsel and track advice points.
• Identify gaps and improve workflows and controls.
• Collaborate across Ireland, UK, Portugal, Canada, Brazil, Qatar and other markets.

Skills

Attention to detail

DocuSign experience

HRIS familiarity

Good communication

Process improvement

Tools

DocuSign

BambooHR

Job description

About us: How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal. And we’re just getting started. We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter. To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

About the team:

You’ll be joining the Legal team, which sits at the centre of Web Summit’s global operations and helps the business move quickly while managing risk.

This is not a lawyer role. It is an operational contracts and compliance role focused on employment contracts, contractor and employer-of-record arrangements, and the documentation supporting the employee lifecycle.

You’ll work closely with Legal, People Operations, Recruitment and Finance teams to make sure the right documents are issued, approvals are obtained, records are maintained and non-standard issues are identified and escalated.

• You’ll manage the end-to-end workflow for employment contracts, contractor agreements, EOR documentation, renewals, addenda, promotion and role-change letters, and other people-related documents.
• You’ll prepare documents using approved templates, check key information, coordinate approvals, issue documents through DocuSign and track completion.
• You’ll ensure the correct legal entity, jurisdiction, template, salary, working pattern, language, expiry date and approval process are used.
• You’ll maintain accurate registers for contractors, EOR workers and international hires, including start, renewal and expiry dates.
• You’ll coordinate legal documentation and acknowledgements during onboarding and offboarding, including confidentiality, data protection, intellectual property and post-termination obligations.
• You’ll help prepare instructions for external employment counsel and maintain clear records of advice and action points.
• You’ll identify recurring gaps, delays and documentation issues, and help develop better workflows, trackers and controls.
• You’ll work across teams and jurisdictions, supporting Web Summit’s operations in Ireland, the UK, Portugal, Canada, Brazil, Qatar and other markets.

• 2+ years’ experience in HR operations, contracts administration, or legal operations, with a strong focus on employee lifecycle administration or similar workflow-focused roles.
• Excellent attention to detail when working with contracts, templates, names, dates, salaries, legal entities and approval processes.
• Experience using DocuSign or another electronic signature or contract management platform.
• Proven experience managing employee data and workflows within an HRIS such as BambooHR or a similar system.
• Confidence maintaining trackers, registers, workflow dashboards and audit-ready records.
• Strong written and verbal communication skills, with the ability to explain process requirements clearly.
• Sound judgment when working with confidential information and an ability to identify when something is non-standard and should be escalated.
• A practical and organised approach, with the ability to manage competing priorities and work calmly under pressure.
• Demonstrated understanding of the employee lifecycle, including onboarding, offboarding, and core HR compliance requirements.
• Experience with employment contracts, contractor agreements, EOR documentation or cross-border teams is an advantage.
• Experience improving manual processes and introducing clearer workflows is a plus.
• A legal qualification is not required.

Benefits and perks:

• Subsidised healthcare, dental, employee assistance programme (EAP) and more.
• Employer pension contribution up to 6% for Irish-based employees
• A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
• Company MacBook, generous annual leave and flexible working arrangements.
• Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
• Annual company get-togethers, charity days, and monthly wellbeing talks.
• Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.