Key Attendee Success Associate

Web Summit; Dublin; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Subsidised healthcare

Pension contribution up to 6%

L&D department

Company MacBook

Generous annual leave

Flexible working

Tramway Team activities

Annual company events

Wellness subsidy €1000/year

Job summary

Web Summit in Ireland is hiring for a Speaker Relations Specialist within the Key Attendee Success team. You will be the main contact for speakers, coordinating travel, schedules, and on-site needs to ensure a seamless experience at our global events.

You will work with speakers, media, and investors teams, improve processes, manage logistics, and build relationships with top organisations. 1+ year experience in relationship/account management or customer service preferred, with strong planning

Responsibilities

• Act as internal point of contact for speakers at events.
• Improve processes and workflows that result in an excellent event experience for attendees.
• Manage all logistics and scheduling for speakers attending events.
• Manage and fulfil any speaker-related activities at events.
• Liaise with other teams and ensure clear communication channels exist.
• Foster relationships with some of the most highly regarded organisations.

Job description

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started.

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

About the team:

You’ll be joining the Key Attendee Success team, who are responsible for ensuring our investors, media attendees and speakers have the best experience at our events. You’ll be working closely with the speakers, media and investors acquisition teams, which are responsible for acquiring key attendees for our events.

You will be the point of contact for our speakers, and will ensure a seamless experience during and afterour global events in Lisbon, Doha, Rio and Vancouver, and any other events going forward. Past speakers include Brad Smith, Gwyneth Paltrow, Eric Yuan and Ursula von der Leyen – and that’s just a few.

What you'll achieve at Web Summit

• You’ll act as an internal point of contact for speakers at our events.
• You’ll improve processes and workflows that result in an excellent event experience for our attendees.
• You will manage all logistics and scheduling for speakers attending our events.
• You’ll manage and fulfil any speaker-related activities at our events.
• You’ll liaise with other teams and ensure clear communication channels exist.
• You’ll foster relationships with some of the most highly regarded organisations.

Who you are

• You deal with confidential matters in a professional manner, while respecting and upholding professional integrity at all times.
• You're a quick learner and can grasp the intricacies of complex relationships easily.
• You’re a natural people-person and have keen attention to detail.
• You’re exceptionally organised, with strong administrative skills.
• You can keep your cool in any situation, while remaining confident, positive and professional.
• You’re a natural collaborator who excels as part of a team working towards stellar customer experiences.
• You can solve problems, and have the ability to think on your feet.
• You can lead on projects autonomously.
• You have a genuine interest and enthusiasm for all things tech.

Skills and abilities we like to see

• Ideally 1+ years of experience in a relationship/account management or customer service role.
• Experience in the events industry in any capacity.
• Excellent customer service skills and an eye for detail.
• Exceptional planning, scheduling and communication skills.
• Strong administrative skills and an ability to meet deadlines.
• Self-motivated multitasker with the ability to work on your own initiative to accomplish tasks.
• Ability to adapt to changing needs and take up new tasks proactively.Knowledge of the tech industry in any capacity is preferential.

Benefits and perks:

• Subsidised healthcare, dental, employee assistance programme (EAP) and more.
• Employer pension contribution up to 6% for Irish-based employees
• A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
• Company MacBook, generous annual leave and flexible working arrangements.
• Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
• Annual company get-togethers, charity days, and monthly wellbeing talks.
• Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.