Wedding & Events Coordinator (Contract) - Hospitality Pro

Hollybank Trustees Ltd; Castleknock; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Free meals on duty

Complimentary uniforms

Employee discounts across all FBDS/HOT

Employment opportunities across all FB

Employee recognition awards

Employee Reward points

Free gym membership / Discount in The

Ongoing training, development, and a

Access to an EAP

Castleknock Team Voice group

Job summary

Castleknock Hotel in Dublin 15 seeks an experienced event professional to coordinate weddings, corporate and social events on site. The role is a minimum 6‑month contract with opportunities to grow within the FBD Hotels & Resorts group.

You will manage client expectations, coordinate with banqueting, catering, AV and housekeeping, and ensure flawless guest experiences across multiple events daily.

Qualifications

• Experience in wedding planning and event coordination.
• Strong attention to detail and clear communication.
• Ability to follow directions in a fast‑paced setting.
• Excellent time management and task prioritisation.
• Outgoing, friendly, and professional image.
• Hospitality expertise for guest flow and service standards.
• Knowledge of event promotions and social media.
• Cultural awareness for international clients.

Responsibilities

• Coordinating with departments (banqueting, catering, AV, housekeeping).
• Managing client expectations for Corporate events, Weddings and Social events.
• Providing excellent service to clients.
• Handling last‑minute changes calmly and efficiently.
• Coordinating across vendors, hotel teams, and clients.
• Creating proposals based on client requests and expectations.
• Managing multiple events simultaneously.
• Negotiating with vendors and clients.
• Managing invoices and event P&Ls.
• Ensuring profitability of events.
• Handling unexpected issues (weather, equipment, staffing).
• Creative solutions on event day.
• Familiarity with hotel PMS (Opera).
• Event management software usage.
• Ensuring compliance with hotel policies.
• Reviewing Function sheets (Banquet Event Orders).
• Double‑checking room setups, dietary requirements, and schedules.
• Ensuring a seamless guest experience.

Skills

Wedding planning

Attention to detail

Effective communication

Follow verbal directions

Time management

Outgoing personality

Professional image

Hospitality know‑how

Marketing knowledge

Cultural awareness

Tools

Opera PMS

Event management software

Job description

Castleknock Hotel in Dublin 15 seeks an experienced event professional to coordinate weddings, corporate and social events on site. The role is a minimum 6‑month contract with opportunities to grow within the FBD Hotels & Resorts group.

You will manage client expectations, coordinate with banqueting, catering, AV and housekeeping, and ensure flawless guest experiences across multiple events daily.