Wedding Coordinator - Maternity Cover

Hollybank Trustees Ltd; Castleknock; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Free meals on duty

Complimentary uniforms

Employee discounts across all FBDS/HOT

Employment opportunities across all FB

Employee recognition awards

Employee Reward points

Free gym membership / Discount in The

Ongoing training, development, and a

Access to an EAP

Castleknock Team Voice group

Job summary

Castleknock Hotel in Dublin 15 seeks an experienced event professional to coordinate weddings, corporate and social events on site. The role is a minimum 6‑month contract with opportunities to grow within the FBD Hotels & Resorts group.

You will manage client expectations, coordinate with banqueting, catering, AV and housekeeping, and ensure flawless guest experiences across multiple events daily.

Qualifications

• Experience in wedding planning and event coordination.
• Strong attention to detail and clear communication.
• Ability to follow directions in a fast‑paced setting.
• Excellent time management and task prioritisation.
• Outgoing, friendly, and professional image.
• Hospitality expertise for guest flow and service standards.
• Knowledge of event promotions and social media.
• Cultural awareness for international clients.

Responsibilities

• Coordinating with departments (banqueting, catering, AV, housekeeping).
• Managing client expectations for Corporate events, Weddings and Social events.
• Providing excellent service to clients.
• Handling last‑minute changes calmly and efficiently.
• Coordinating across vendors, hotel teams, and clients.
• Creating proposals based on client requests and expectations.
• Managing multiple events simultaneously.
• Negotiating with vendors and clients.
• Managing invoices and event P&Ls.
• Ensuring profitability of events.
• Handling unexpected issues (weather, equipment, staffing).
• Creative solutions on event day.
• Familiarity with hotel PMS (Opera).
• Event management software usage.
• Ensuring compliance with hotel policies.
• Reviewing Function sheets (Banquet Event Orders).
• Double‑checking room setups, dietary requirements, and schedules.
• Ensuring a seamless guest experience.

Skills

Wedding planning

Attention to detail

Effective communication

Follow verbal directions

Time management

Outgoing personality

Professional image

Hospitality know‑how

Marketing knowledge

Cultural awareness

Tools

Opera PMS

Event management software

Job description

Location: On site / Diswellstown, Co. Dublin, D15 WNR7, Ireland
job type: Contract / Full-time
Sector and subsector: Arts | Hospitality
Salary: Negotiable salary

Castleknock Hotel, an award‑winning 4‑star hotel in Dublin 15 and proud member ofFBD Hotels & Resorts, is looking for warm, energetic, and guest‑focused individuals to join our growing team.

If you love creating great first impressions, enjoy a fast‑paced environment, and want to be part of a team that genuinely cares, we’d love to hear from you.

This role is a minimum 6 month contract with opportunities within the FBD Hotels & Resorts to further your career.

Why Work With Us?

At Castleknock Hotel, our team is at the heart of everything we do. We have been awarded – Failte Ireland Outstanding Employer Excellence, Irish Hotel Federation Expert Quality Employer, Great Place to Work, Best Workplace in Hospitality and the BE mark from Workbly along with a Gold award from the Irish Accommodation services Institute.

We’re guided by our core values:Think About the Guest Be Respectful Work As One Be the Best Own It & Deliver It

As a team member, you’ll enjoy many benefits, some are listed below:

• Competitive pay
• Free meals on duty
• Complimentary uniforms
• Employee discounts across all FBD Hotels & Resorts
• Employment opportunities across all FBDS Hotels & Resorts
• Employee recognition awards
• Employee Reward points
• Free gym membership / Discount in The Spa
• Ongoing training, development, and career progression
• Access to an EAP
• Access to the Castleknock Team Voice group

What the role is:

• Coordinating with departments (banqueting, catering, AV, housekeeping)
• Managing client expectations for bookings - Corporate events, Weddings and Social events
• Providing excellent service to clients
• Handling last‑minute changes calmly and efficiently
• Coordinating across vendors, hotel teams, and clients
• Creating proposals based on client requests and expectations
• Managing multiple events simultaneously
• Negotiating with vendors and clients
• Managing invoices and event P&Ls
• Ensuring profitability of events
• Handling unexpected issues (weather, equipment, staffing)
• Creative solutions on event day
• Familiarity with hotel PMS (Opera)
• Event management software
• Ensuring compliance with hotel policies
• Reviewing Function sheets (Banquet Event Orders)
• Double‑checking room setups, dietary requirements, and schedules
• Ensuring a seamless guest experience

What We’re Looking For

• Previous experience with Wedding planning
• Outstanding attention to detail and effective communication
• Ability to follow verbal directions in a fast-paced and dynamic environment
• Excellent time management and the ability to prioritise tasks
• Outgoing and friendly personality
• Have a professional image at all times in line with the Hotel standards
• Hospitality expertise (understanding guest flow, service standards)
• Marketing knowledge (event promotions, social media)
• Cultural awareness (working with international clients)