Wedding Coordinator

Castleknock Hotel; Leinster; On-site; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Free meals on duty

Complimentary uniforms

Employee discounts across FBD Hotels &

Employee recognition awards

Ongoing training and career growth

Free parking

Job summary

Castleknock Hotel in Dublin 15 is seeking enthusiastic team members for a maternity cover role. You will coordinate events, manage weddings and corporate bookings, and deliver exceptional guest service in a fast-paced hotel environment.

Join a proud member of FBD Hotels & Resorts with benefits including free meals on duty, uniforms, staff discounts across the group, ongoing training, and career progression opportunities.

Qualifications

• Previous experience with Wedding planning.
• Outstanding attention to detail and effective communication.
• Ability to follow verbal directions in a fast-paced environment.
• Excellent time management and the ability to prioritise tasks.
• Outgoing and friendly personality.
• Have a professional image at all times in line with the Hotel standards.
• Hospitality expertise (guest flow, service standards).
• Marketing knowledge (event promotions, social media).
• Cultural awareness (working with international clients).

Responsibilities

• Coordinate with departments (banqueting, catering, AV, housekeeping).
• Manage client expectations for bookings - Corporate events, Weddings and Social events.
• Provide excellent service to clients and handle last-minute changes calmly.
• Coordinate across vendors, hotel teams, and clients.
• Create proposals based on client requests and expectations.
• Manage multiple events simultaneously and track budgets, contracts, deadlines.
• Prioritise under pressure and upsell hotel services (catering, room blocks, AV).
• Negotiate with vendors and clients; produce cost estimates and manage invoices/P&Ls.
• Ensure profitability and compliance with hotel policies; review Function sheets and room setups.
• Ensure seamless guest experience and quick decision-making; provide creative solutions on event day.

Skills

Wedding planning

Attention to detail

Effective communication

Time management

Customer service

Professional image

Hospitality knowledge

Marketing awareness

Cultural awareness

Tools

Opera PMS

Event management software

AV basics

Job description

Castleknock Hotel, an awardwinning 4star hotel in Dublin 15 and proud member of FBD Hotels & Resorts, is looking for warm, energetic, and guestfocused individuals to join our growing team. If you love creating great first impressions, enjoy a fastpaced environment, and want to be part of a team that genuinely cares, we'd love to hear from you.

This role is a minimum 6 month contract to cover maternity leave, with opportunities within the FBD Hotels & Resorts to further your career.

Why Work With Us?

At Castleknock Hotel, our team is at the heart of everything we do. We have been awarded - Failte Ireland Outstanding Employer Excellence, Irish Hotel Federation Expert Quality Employer, Great Place to Work, Best Workplace in Hospitality and the BE mark from Workbly along with a Gold award from the Irish Accommodation services Institute.

We're guided by our core values: Think About the Guest Be Respectful Work As One Be the Best Own It & Deliver It.

As a team member, you'll enjoy many benefits, some are listed below:

• Competitive pay
• Free meals on duty
• Complimentary uniforms
• Employee discounts across all FBD Hotels & Resorts
• Employment opportunities across all FBDS Hotels & Resorts
• Employee recognition awards
• Employee Reward points
• Free parking / Bike-to-work scheme
• Free gym membership / Discount in The Spa
• Ongoing training, development, and career progression
• Access to an EAP
• Access to the Castleknock Team Voice group

What the role is:

• Coordinating with departments (banqueting, catering, AV, housekeeping)
• Managing client expectations for bookings - Corporate events, Weddings and Social events
• Providing excellent service to clients
• Handling lastminute changes calmly and efficiently
• Coordinating across vendors, hotel teams, and clients
• Creating proposals based on client requests and expectations
• Managing multiple events simultaneously
• Tracking budgets, contracts, deadlines
• Prioritizing under pressure
• Upselling hotel services (catering, room blocks, AV)
• Negotiating with vendors and clients
• Producing cost estimates
• Managing invoices and event P&Ls
• Ensuring profitability of events
• Handling unexpected issues (weather, equipment, staffing)
• Quick decisionmaking
• Creative solutions on event day
• Familiarity with hotel PMS (Opera)
• Event management software
• AV basics (projectors, mics, staging)
• Ensuring compliance with hotel policies
• Reviewing Function sheets (Banquet Event Orders)
• Doublechecking room setups, dietary requirements, and schedules
• Ensuring a seamless guest experience

What We're Looking For

• Previous experience with Wedding planning
• Outstanding attention to detail and effective communication
• Ability to follow verbal directions in a fast-paced and dynamic environment
• Excellent time management and the ability to prioritise tasks
• Outgoing and friendly personality
• Have a professional image at all times in line with the Hotel standards
• Hospitality expertise (understanding guest flow, service standards)
• Marketing knowledge (event promotions, social media)
• Cultural awareness (working with international clients)