Travel Operations Coordinator

Engage People; Dublin; On-site; EUR 35,000 - 40,000; Full time

Job summary

Engage People in Dublin is seeking a Travel Operations Coordinator to support a mobile workforce across multiple European locations. You will own end-to-end travel arrangements for employees and senior stakeholders, coordinating complex bookings and ensuring cost-effective travel aligned with budgets and schedules.

This office-based role in South-West Dublin requires excellent organisational and communication skills, experience handling high volumes of bookings, and the ability to build strong

Qualifications

• Experience in corporate or business travel management.
• Ability to coordinate high volumes of bookings across destinations.
• Strong organisational skills to manage deadlines.
• Excellent communication with colleagues and suppliers.
• High attention to detail and accuracy in travel records.

Responsibilities

• Coordinate domestic and international travel including flights, accommodation, vehicle hire, transfers, and itinerary management.
• Process a high volume of travel requests while ensuring deadlines and project schedules are met.
• Act as the first point of contact for travel-related queries from employees and management teams.
• Manage and prioritise requests received through shared travel inboxes and communication channels.
• Work closely with internal departments to ensure travel approvals, bookings, and expenses are handled efficiently.
• Maintain accurate booking records, reports, and travel documentation.
• Build strong relationships with travel providers and external suppliers to ensure service quality and value for money.
• Resolve travel disruptions and booking issues quickly and professionally.
• Support monitoring of travel expenditure and assist with invoice verification where required.
• Produce regular reports and travel activity updates for management.
• Ensure all travel arrangements comply with company policies and operational requirements.
• Contribute to ongoing improvements in travel processes and administration.

Skills

Corporate travel experience

High-volume bookings

Organisational skills

Communication skills

Detail oriented

Reporting capability

Excel

Outlook

Independent working

Travel documentation knowledge

Tools

Excel

Outlook

Job description

Travel Operations Coordinator (3702023) Dublin, Republic of Ireland

Salary: EUR35000 - EUR40000 per annum

About the Opportunity

Location:South-West Dublin(Office-Based)

An established international organisation is looking for a Travel Operations Coordinator to support a large, mobile workforce operating across multiple European locations.

This position plays a key role in ensuring employees and senior stakeholders can travel efficiently and cost-effectively to project locations throughout Europe. Working as part of a busy travel operations team, you'll coordinate complex travel arrangements, manage supplier relationships, and ensure all bookings align with business requirements, budgets, and schedules.

This is an ideal opportunity for someone with experience in corporate travel, airline operations, business travel services, or high-volume travel coordination who enjoys working in a fast-paced environment.

The Role

As Travel Operations Coordinator, you will take ownership of end-to-end travel arrangements for employees working across a number of European sites. You'll act as a central point of contact for travel requests, ensuring arrangements are made accurately and efficiently while providing excellent service to internal stakeholders.

Key Responsibilities

• Coordinate domestic and international travel arrangements, including flights, accommodation, vehicle hire, transfers, and itinerary management
• Process a high volume of travel requests while ensuring deadlines and project schedules are met
• Act as the first point of contact for travel-related queries from employees and management teams
• Manage and prioritise requests received through shared travel inboxes and communication channels
• Work closely with internal departments to ensure travel approvals, bookings, and expenses are handled efficiently
• Maintain accurate booking records, reports, and travel documentation
• Build strong relationships with travel providers and external suppliers to ensure service quality and value for money
• Resolve travel disruptions and booking issues quickly and professionally
• Support monitoring of travel expenditure and assist with invoice verification where required
• Produce regular reports and travel activity updates for management
• Ensure all travel arrangements comply with company policies and operational requirements
• Contribute to ongoing improvements in travel processes and administration

Experience & Skills

• Previous experience within corporate travel, business travel, aviation, airline operations, travel management, or a similar travel-focused environment
• Experience coordinating a high volume of bookings across multiple destinations
• Strong organisational skills with the ability to manage competing deadlines
• Excellent communication skills with confidence engaging with colleagues, suppliers, and stakeholders at all levels
• High attention to detail and a commitment to accuracy
• Strong administrative and reporting capability
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Ability to work independently while collaborating effectively with a wider operations team
• Understanding of international travel requirements and travel documentation
• Experience supporting geographically dispersed teams or multi-site operations would be advantageous

What's on Offer

• Competitive salary package
• Pension and healthcare benefits
• Wellness and employee support initiatives
• Professional development and career progression opportunities
• Collaborative and supportive team environment
• Opportunity to work within a growing international business with operations across Europe