Travel Operations Coordinator

Engage People Recruitment; Dublin; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Pension and healthcare benefits

Wellness and employee support Initi"at

Professional development and career

Collaborative and supportive team

Job summary

Engage People Recruitment is supporting an established international organisation in South-West Dublin to hire a Travel Operations Coordinator for a mobile European workforce.

You will coordinate domestic and international travel, manage supplier relationships, and ensure bookings align with budgets, schedules, and business requirements, while delivering excellent service to internal stakeholders. Experience in corporate travel or airline operations is preferred.

Qualifications

• Experience in corporate travel, airline operations, or travel management.
• Proven ability to coordinate high-volume bookings across multiple destinations.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Coordinate domestic and international travel arrangements, including flights, accommodation, vehicle hire, transfers, and itineraries.
• Process a high volume of travel requests while meeting deadlines and project schedules.
• Act as the first point of contact for travel-related queries from employees and management.
• Manage requests received through shared travel inboxes and channels.
• Collaborate with internal departments to ensure travel approvals, bookings, and expenses are managed.
• Maintain accurate booking records, reports, and travel documentation.
• Build relationships with travel providers to ensure service quality and value for money.
• Resolve travel disruptions and booking issues quickly and professionally.
• Assist in monitoring travel expenditure and invoice verification as required.
• Produce regular reports and travel activity updates for management.
• Ensure all arrangements comply with company policies and requirements.
• Contribute to ongoing improvements in travel processes and administration.

Skills

Corporate travel

Flight/booking management

Vendor management

Stakeholder communication

Excel

Reporting

Tools

Excel

Outlook

Job description

Location: South-West Dublin (Office-Based)

An established international organisation is looking for a Travel Operations Coordinator to support a large, mobile workforce operating across multiple European locations.

This position plays a key role in ensuring employees and senior stakeholders can travel efficiently and cost-effectively to project locations throughout Europe. Working as part of a busy travel operations team, you'll coordinate complex travel arrangements, manage supplier relationships, and ensure all bookings align with business requirements, budgets, and schedules.

This is an ideal opportunity for someone with experience in corporate travel, airline operations, business travel services, or high-volume travel coordination who enjoys working in a fast-paced environment.

The Role

About the Opportunity

Location: South-West Dublin (Office-Based)

An established international organisation is looking for a Travel Operations Coordinator to support a large, mobile workforce operating across multiple European locations.

This position plays a key role in ensuring employees and senior stakeholders can travel efficiently and cost-effectively to project locations throughout Europe. Working as part of a busy travel operations team, you'll coordinate complex travel arrangements, manage supplier relationships, and ensure all bookings align with business requirements, budgets, and schedules.

This is an ideal opportunity for someone with experience in corporate travel, airline operations, business travel services, or high-volume travel coordination who enjoys working in a fast-paced environment.

The Role

As Travel Operations Coordinator, you will take ownership of end-to-end travel arrangements for employees working across a number of European sites. You'll act as a central point of contact for travel requests, ensuring arrangements are made accurately and efficiently while providing excellent service to internal stakeholders.

Key Responsibilities

• Coordinate domestic and international travel arrangements, including flights, accommodation, vehicle hire, transfers, and itinerary management
• Process a high volume of travel requests while ensuring deadlines and project schedules are met
• Act as the first point of contact for travel-related queries from employees and management teams
• Manage and prioritise requests received through shared travel inboxes and communication channels
• Work closely with internal departments to ensure travel approvals, bookings, and expenses are handled efficiently
• Maintain accurate booking records, reports, and travel documentation
• Build strong relationships with travel providers and external suppliers to ensure service quality and value for money
• Resolve travel disruptions and booking issues quickly and professionally
• Support monitoring of travel expenditure and assist with invoice verification where required
• Produce regular reports and travel activity updates for management
• Ensure all travel arrangements comply with company policies and operational requirements
• Contribute to ongoing improvements in travel processes and administration

Experience & Skills

• Previous experience within corporate travel, business travel, aviation, airline operations, travel management, or a similar travel-focused environment
• Experience coordinating a high volume of bookings across multiple destinations
• Strong organisational skills with the ability to manage competing deadlines
• Excellent communication skills with confidence engaging with colleagues, suppliers, and stakeholders at all levels
• High attention to detail and a commitment to accuracy
• Strong administrative and reporting capabilityProficiency in Microsoft Office, particularly Excel and Outlook
• Ability to work independently while collaborating effectively with a wider operations team
• Understanding of international travel requirements and travel documentation
• Experience supporting geographically dispersed teams or multi-site operations would be advantageous

What's on Offer

• Competitive salary package
• Pension and healthcare benefits
• Wellness and employee support initiatives
• Professional development and career progression opportunities
• Collaborative and supportive team environment
• Opportunity to work within a growing international business with operations across Europe