Temporary Executive Assistant to Managing Director

Gilligan Black Recruitment; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

This is a fantastic opportunity to join a luxury retail brand in the heart of Dublin city centre, supporting the Managing Director and the Board on a temporary basis. You will manage diaries, handle emails, prepare documents for meetings, and assist with presentations and minutes.

Candidates should have a minimum of five years’ experience at senior EA level, demonstrate discretion, and be proficient in Microsoft Office with strong communication skills.

Qualifications

• 5+ years’ experience at senior EA level.
• Experience supporting C-suite/board level.
• Discretion and confidentiality essential.
• Excellent Microsoft Office and communication skills.

Responsibilities

• Provide extensive diary and email inbox management.
• Preparation of documents for meetings.
• Preparation of reports.
• All administration support, including presentations, minutes, documents and accounts/expenses/filing.
• Point of contact for internal queries and managing responses.
• Organise travels, coordinate external events and travel & expenses for the Board of Directors.

Skills

Diary management

Email management

Document preparation

Meeting prep

Administrative support

Presentations

Minutes taking

Travel coordination

Events coordination

Confidentiality

MS Office

Communication skills

Tools

Microsoft Office

Job description

This is a fantastic opportunity to join a luxury retail brand in the heart of the city centre supporting the MD and the wider board of Directors on a temporary basis.

Typically, your day-to-day will involve:

• Providing extensive diary and email inbox management – ensuring all eventualities are managed professionally.
• Preparation of documents for meetings
• Preparation of reports
• All administration support, including presentations, minutes, documents and accounts/expenses/filing.
• Point of contact for all internal queries and managing response
• Organise travels, coordinate external events and travel & expenses for the Board of Directors

As with any senior-level EA position, it is expected that you have a flexible attitude and can react appropriately within a busy environment with a minimum of 5 years’ experience working at this level. Working with confidentiality is essential. You must have excellent Microsoft Office and strong communication skills.