Executive Assistant

Lex Consultancy Recruitment; Dublin; On-site; EUR 45,000 - 62,000; Full time

Benefits offered by this job

Salary & benefits

Permanent role

Staff discounts

Job summary

Lex Consultancy partners with a leading luxury hospitality organisation to recruit an experienced Executive Assistant to support the Chief Commercial Officer (CCO) and two senior leaders within the Marketing function. In this role, you will be at the heart of a dynamic Commercial team.

You will manage complex diaries, coordinate cross-time-zone meetings, prepare board packs and presentations, handle sensitive communications, organise travel and events, and drive key business deliverables with

Qualifications

• Excellent organisational and planning skills in a fast-paced environment.
• Strong communication and interpersonal abilities with senior stakeholders.
• High discretion and professional integrity in handling confidential information.

Responsibilities

• Provide Executive Assistant support to the CCO and two Senior Marketing Managers.
• Manage complex diaries and coordinate meetings across time zones.
• Draft responses and manage inbox; prepare agendas, board packs, and reports.

Skills

Organisational skills

Planning

Communication

Discretion

Microsoft Office

Tools

MS Office

Job description

Lex Consultancy is delighted to partner with a leading luxury hospitality organisation to recruit an experienced Executive Assistant. This is an exceptional opportunity to support the Chief Commercial Officer (CCO) and two senior leaders within the Marketing function, playing a key role at the heart of a dynamic Commercial team.

This position is ideal for an organised, proactive and highly professional Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior executives while coordinating high-level business activities.

The Role

As Executive Assistant, you will provide comprehensive support to the Commercial leadership team, ensuring the smooth day-to-day running of executive operations while acting as a trusted partner to senior stakeholders.

Key Responsibilities:

• Providing full Executive Assistant support to the Chief Commercial Officer and two Senior Marketing Managers, managing multiple priorities and ensuring seamless day-to-day operations.
• Managing complex and ever-changing diaries, coordinating meetings across multiple time zones and balancing competing business priorities.
• Overseeing inbox management, prioritising communications, drafting responses where appropriate and ensuring timely follow-up on key actions.
• Preparing agendas, board packs, executive presentations, reports and meeting documentation to the highest professional standard.
• Acting as the first point of contact on behalf of the CCO, managing communications with senior executives, internal teams and external partners.
• Coordinating executive meetings, leadership events, workshops and conferences, ensuring all logistics are delivered efficiently.
• Organising domestic and international travel, accommodation, itineraries and expense management
• Supporting the preparation of board reports, commercial updates and leadership presentations by collating and presenting accurate information.
• Tracking projects, actions and deadlines across Sales, Marketing and Revenue teams, ensuring accountability and timely completion of deliverables.
• Facilitating communication across multiple hotel properties to support alignment on commercial initiatives and business priorities.
• Maintaining commercial documentation, contracts and internal systems in accordance with company policies and compliance requirements.
• Assisting with partnership proposals, marketing presentations and wider commercial projects.
• Proactively identifying risks, delays or dependencies across projects and escalating where appropriate.
• Building strong relationships with stakeholders across the organisation while maintaining complete confidentiality and professionalism.

About You:

• Previous experience as an Executive Assistant, Personal Assistant or in a senior administrative role supporting executive-level stakeholders.
• Outstanding organisational and planning skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with confidence interacting with senior leaders.
• Exceptional attention to detail and a proactive, solutions-focused approach.
• Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint and Word.
• The ability to work independently while collaborating effectively across teams.
• A high level of discretion, professionalism and integrity.

What's on Offer:

• Excellent salary and benefits package.
• Permanent opportunity within a prestigious luxury hospitality organisation.
• Ongoing learning and professional development.
• Generous annual leave.
• Staff discounts and employee benefits.
• A collaborative and supportive working environment with opportunities for career progression.

This is a fantastic opportunity for an experienced Executive Assistant who thrives in a fast-paced, dynamic environment and enjoys being at the centre of a busy Commercial function.