Talent Coordinator

Spencer Recruitment Ltd; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Spencer Recruitment Ltd in Ireland seeks a proactive management assistant to support a busy talent team in a dynamic entertainment environment. This entry-level role offers hands-on experience across client services, contracts, logistics, and administrative coordination.

You will build strong organisational skills, learn about the talent industry, and work closely with producers, publicists, and artists in a fast-paced setting, gaining exposure to calendars, travel planning, and records

Qualifications

• Experience in an administrative/support role/internship.
• Exceptional organisation, time management, and attention to detail.
• Professional communication skills and confident working with clients.
• Eagerness to learn about the talent and entertainment industries.
• Reliable, proactive, and calm under pressure.

Responsibilities

• Provide administrative support to the talent team, including calendar and inbox management
• Assist with contracts, call sheets, and travel logistics
• Maintain accurate records and internal databases
• Liaise with third-party stakeholders such as production companies and publicists
• Monitor media, press, and social platforms for client activity
• Support research and preparation for upcoming opportunities and meetings

Skills

Microsoft Office

Google Workspace

CRM tools

Multitasking

Confidentiality

Team player

Tools

Booking systems

CRM tools

Job description

Our client is a prominent talent agency representing a diverse and dynamic roster of individuals across entertainment, media, and creative industries. They are known for their exceptional client service, integrity, and forward-thinking approach in an ever-evolving landscape.

They are seeking a proactive and enthusiastic management assistant to support their busy team. This entry-level role offers a strong foundation in entertainment talent management, providing hands-on experience across client services, logistics, and administrative coordination. The ideal candidate will bring energy, attention to detail, and a willingness to learn in a fast-paced, creative environment.

Key Responsibilities:

• Provide administrative support to the talent team, including calendar and inbox management
• Assist with contracts, call sheets, and travel logistics
• Maintain accurate records and internal databases
• Liaise with third-party stakeholders such as production companies and publicists
• Monitor media, press, and social platforms for client activity
• Support research and preparation for upcoming opportunities and meetings

Ideal Candidate:

• Experience in an administrative/support role/internship
• Exceptional organisation, time management, and attention to detail
• Professional communication skills and confident working with clients
• Eagerness to learn about the talent and entertainment industries
• Reliable, proactive, and calm under pressure

Skills:

• Strong command of Microsoft Office and Google Workspace
• Familiarity with booking systems or CRM tools a plus
• Ability to manage multiple priorities and deadlines
• High standard of confidentiality and discretion
• Team player with a positive, solutions-focused attitude