Administrative Assistant

Morgan McKinley; Cork; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

Morgan McKinley is seeking an experienced Administrative Assistant to support a Senior Director and the Regulatory Legal team in a hybrid, Ireland-based capacity. The role is a fixed 11-month contract requiring meticulous organization, proactive problem solving, and flawless discretion with sensitive information.

The successful candidate will manage complex calendars, coordinate travel across time zones, handle expenses, and collaborate with Finance, HR, and external vendors to keep operations

Qualifications

• 7+ years of experience providing administrative support to senior executives.
• Experience handling confidential executive information.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and calendars across time zones.
• Discretion and sound judgment in legal contexts.

Responsibilities

• Provide high-touch administrative support to a Senior Director and the Regulatory Legal team.
• Coordinate demanding, multi-time-zone calendars for in-person and virtual engagements.
• Build and manage complex domestic and international travel itineraries; reconcile expense reports.
• Track team budgets, process invoices, and liaise with Finance and external vendors on purchasing matters.
• Partner with hiring managers to streamline onboarding, coordinate hardware provisioning, and secure workspaces.
• Oversee conference room bookings, badge credentials, and supplies inventory; act as facilities point of contact.
• Coordinate logistics for recurring team gatherings, offsites, and internal events to build team culture.

Skills

Calendar management

Executive support

Travel coordination

Expense processing

Vendor liaison

Job description

Administrative Assistant - Regulatory Legal

Contract: 11 months

Working Model: Hybrid

Role Summary

We are seeking an experienced, highly organized, and proactive Administrative Assistant to support a Senior Director and their Regulatory Legal team. The ideal candidate is a collaborative partner who thrives in a fast-paced environment, navigates ambiguity with composure, and demonstrates sound judgment in prioritizing competing demands.

Key Responsibilities

• Provide high-touch administrative support to a Senior Director and the broader Regulatory Legal organization.
• Seamlessly coordinate demanding, multi-time-zone calendars for both in-person and virtual engagements.
• Build and manage intricate domestic and international travel itineraries; reconcile detailed expense reports efficiently.
• Track team budgets, process invoices, and liaise with Finance and external vendors on purchasing matters.
• Partner with hiring managers to streamline onboarding, coordinate hardware/equipment provisioning, and secure workspaces.
• Oversee conference room bookings, badge credentials, and supplies inventory; serve as the primary facilities point of contact.
• Coordinate logistics for recurring team gatherings, offsites, and internal events to build team culture.

What we are looking for

• 7+ years of experience providing administrative support to senior executives and multi-functional teams.
• Proven track record handling complex calendars, international travel, and confidential executive matters.
• High level of discretion, integrity, and sound judgment when managing privileged legal and business information.
• Exceptional verbal and written communication skills across all organizational levels.
• Ability to anticipate needs, pivot quickly when priorities shift, and exercise diplomatic firmness when protecting executive time.
• Composed, solution-oriented demeanor with a willingness to assist on cross-functional initiatives when needed.