Events Executive

RHINGLE PTE. LTD.; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

RHINGLE PTE. LTD. is seeking an Events Executive to coordinate and execute events from concept to completion in Ireland.

You will work closely with vendors, venues, and internal teams to ensure a polished, successful program that meets objectives and budget. The role requires excellent organizational and communication skills, the ability to multitask under pressure, and a proactive approach to problem-solving, with hands-on involvement in planning, site visits, and on-day execution.

Qualifications

• Experience in event planning, coordination or project management, ideally in a marketing agency.
• Strong interpersonal and communication skills.
• Excellent organizational skills with multitasking and attention to detail.
• Ability to work under pressure and make quick, strategic decisions.
• Proficiency in Microsoft Office (Excel, PowerPoint) and event management tools.
• Willingness to work flexible hours including evenings and weekends.

Responsibilities

• Manage all aspects of event planning, meet deadlines, and stay within budget.
• Nurture and build relationships with vendors, venues, and industry contacts while crafting and implementing the creative and logistical aspects of all events.
• Remain current with trends in event planning, design, and production, and proactively identify and solve operational challenges.
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and liaise with senior executives, government officials, and industry leaders throughout the planning process.
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Skills

Event planning

Vendor coordination

Project management

Communication

Organizational skills

Attention to detail

Tools

Microsoft Excel

PowerPoint

Event management software

Job description

Description of Role

We are looking for a proactive and detail-oriented Events Executive to join our team. In this role, you will coordinate and execute events from start to finish, working closely with vendors, venues, and internal teams to ensure smooth and successful events. If you have a passion for event planning, strong organizational skills, and enjoy bringing ideas to life, we’d love to hear from you!

Responsibilities

• Manage all aspects of event planning, meet strict deadlines, and stay within budget.
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events.
• Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges.
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Requirements

• Proven experience in event planning, coordination, or project management, preferably in a marketing agency.
• Strong interpersonal and communication skills.
• Excellent organizational skills with the ability to multitask, prioritize tasks, and pay close attention to detail.
• Ability to work under pressure, solve problems on the spot, and make quick, strategic decisions.
• Proficiency in Microsoft Office (Excel & PowerPoint) and event management tools/software.
• Willingness to work flexible hours, including evenings and weekends, based on event schedules.