Talent Acquisition – Operations Coordinator

ZRG Careers; Ireland; Remote; EUR 30,000 - 42,000; Full time

Job summary

ZRG Careers is seeking an experienced Talent Acquisition – Operations Coordinator to support a high-volume, multi-regional recruitment programme within an embedded TA team. The role focuses on scheduling, process administration, data management, and candidate experience.

This 3-6 month contract involves coordinating interviews across time zones, maintaining Greenhouse ATS data, assisting with offers and onboarding, and providing admin support to recruiters and hiring managers in a fast-paced

Qualifications

• Experience in recruitment coordination or HR administration.
• Strong organisational skills and ability to manage multiple tasks simultaneously.
• Excellent communication and stakeholder management.
• Comfortable working in fast-paced, global environments.
• Greenhouse ATS experience is a MUST-HAVE, along with scheduling tools.
• Ability to manage multiple open positions and candidate pipelines with proactive, timely communication.

Responsibilities

• Manage interview scheduling across time zones, coordinating candidates and hiring teams.
• Maintain Greenhouse ATS data accuracy, candidate records, and requisition updates.
• Support offer generation, background checks, and onboarding workflows.
• Provide administrative support to recruiters and hiring managers.
• Ensure candidates receive timely communication and a positive experience.
• Assist with reporting, documentation, and compliance tracking.
• Contribute to process improvements and operational efficiency initiatives

Skills

Recruitment coordination

HR administration

Organisational skills

Stakeholder management

Communication

Greenhouse ATS

Tools

Greenhouse ATS

Scheduling tools

Job description

We are seeking an experienced Talent Acquisition – Operations Coordinator to support hiring initiatives in an RPO-style engagement. Operating as part of ZRG’s Embedded Talent Acquisition team.

Talent Acquisition – Operations Coordinator (3-6 Month Contract)

Location: Global Enterprise Client- Remote-( Ideal location- Ireland/UK/Spain/Netherlands)

Function: TA Coordination & Process Support

Role Overview

The TA Operations Coordinator will support the Talent Acquisition function with scheduling, process administration, data management, and candidate experience. This role is essential to ensuring smooth operational delivery across a high‑volume, multi‑regional recruitment programme.

Key Responsibilities

• Manage interview scheduling across time zones, coordinating candidates and hiring teams.
• Maintain Greenhouse ATS data accuracy, candidate records, and requisition updates.
• Support offer generation, background checks, and onboarding workflows.
• Provide administrative support to recruiters and hiring managers.
• Ensure candidates receive timely communication and a positive experience.
• Assist with reporting, documentation, and compliance tracking.
• Contribute to process improvements and operational efficiency initiatives

Experience Required

• Experience in recruitment coordination or HR administration.
• Strong organisational skills and ability to manage multiple tasks simultaneously.
• Excellent communication and stakeholder management.
• Comfortable working in fast‑paced, global environments.
• Greenhouse ATS experience is a MUST-HAVE, along with scheduling tools.
• Ability to effectively manage multiple open positions and candidate pipelines simultaneously, demonstrating strong organizational skills, attention to detail, and proactive, timely communication throughout the process.