Talent Acquisition Coordinator

HERO Recruitment Ltd.; Galway; Hybrid; EUR 42,000 - 54,000; Full time

Job summary

HERO Recruitment Ltd. in Ireland seeks a Talent Acquisition Coordinator on a 6-month contract with potential extension or permanent conversion. The role coordinates interviews across functions and supports hiring managers to ensure a smooth candidate experience.

You will manage TA operations, onboarding documentation, and collaboration with HR teams to drive process improvements and accurate records. The ideal candidate holds a degree in HR or business with strong organisational and

Qualifications

• Degree in Human Resources, Business, or related discipline.
• Experience in Talent Acquisition or HR administration preferred.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent communication and stakeholder management capabilities.
• Ability to work in a fast-paced, collaborative, and metrics-driven environment.
• Experience working with HR systems (e.g., SuccessFactors) is advantageous.
• Strong problem-solving mindset and continuous improvement focus.

Responsibilities

• Coordinate and schedule interviews across multiple functions.
• Monitor and manage the TA mailbox, responding to queries in a timely manner.
• Prepare and issue contracts and onboarding documentation.
• Complete Offer Approval Forms (OAFs), reference checks, and medical questionnaires.
• Liaise with Service Delivery and HR teams to support onboarding processes.
• Maintain accurate candidate records and documentation.
• Track employee referrals and support payroll reporting activities.
• Support position management and administrative TA processes.
• Contribute to TA projects including process harmonisation, onboarding improvements, and documentation updates.
• Support high-volume hiring campaigns (e.g., graduate or summer student intake).
• Assist with TA-related audits and compliance activities.
• Participate in initiatives such as employer branding, metrics tracking, and contract/process improvements.
• Identify opportunities to improve efficiency and enhance service delivery across TA processes.

Skills

Organisational skills

Multitasking

Communication

Stakeholder management

Education

Degree in HR/Business

Tools

SuccessFactors

Job description

Talent Acquisition Coordinator (6 month contract with potential for extension/permanent)

• Location: Galway, Cork, Clonmel
• Work Mode: Hybrid (onsite 3 days)
• Contract type: Contingent Hire

We draw the strength from the unique talents and abilities inherent in a diverse workforce and we believe that the best and most innovative products come from an inclusive workplace where varied viewpoints are welcomed and encouraged. If you require accommodation during the recruitment process please do not hesitate to contact a member of the Talent Acquisition team for a confidential discussion.

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

We'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions.

Purpose:

The Talent Acquisition Coordinator plays a critical role as a central point of contact within the HR Operations function, supporting candidates, hiring managers, and internal stakeholders throughout the recruitment lifecycle.

This role is responsible for ensuring a seamless, professional candidate experience while driving operational excellence, process efficiency, and continuous improvement across Talent Acquisition.

Responsibilities

Daily Operations

• Coordinate and schedule interviews across multiple functions
• Monitor and manage the TA mailbox, responding to queries in a timely manner
• Prepare and issue contracts and onboarding documentation
• Complete Offer Approval Forms (OAFs), reference checks, and medical questionnaires
• Liaise with Service Delivery and HR teams to support onboarding processes
• Maintain accurate candidate records and documentation
• Track employee referrals and support payroll reporting activities
• Support position management and administrative TA processes

Project & Continuous Improvement Work

• Contribute to TA projects including process harmonisation, onboarding improvements, and documentation updates
• Support high-volume hiring campaigns (e.g., graduate or summer student intake)
• Assist with TA-related audits and compliance activities
• Participate in initiatives such as employer branding, metrics tracking, and contract/process improvements
• Identify opportunities to improve efficiency and enhance service delivery across TA processes

Qualifications & Experience

• Degree in Human Resources, Business, or related discipline
• Previous experience in Talent Acquisition, HR administration, or a coordination role preferred
• Strong organisational and multitasking skills with high attention to detail
• Excellent communication and stakeholder management capabilities
• Ability to work in a fast-paced, collaborative, and metrics-driven environment
• Experience working with HR systems (e.g., SuccessFactors or similar) is advantageous
• Strong problem-solving mindset and continuous improvement focus