Strategic Executive Assistant & Operations Partner

Morgan McKinley; Dublin; On-site; EUR 42,000 - 66,000; Full time

Job summary

Morgan McKinley is seeking an EA / Administrative Business Partner to be a critical link between executive leadership, cross-functional teams, and site operations. You will manage calendars, travel, events, and budgets with independence and sound judgment.

You will coordinate end-to-end meeting setups, office space requests, and global time-zone scheduling; drive culture, lead events, plan travel itineraries, and handle vendor invoices and purchase orders to keep budgets aligned.

Qualifications

• Complex calendar optimization
• Discretion with sensitive business data
• Site engagement and culture building
• Budgeting and expense reconciliation
• Office space and resource planning
• Executive operational support
• Meeting facilitation and documentation
• Professional written communication
• Multi-stakeholder relationship management
• End-to-end travel and event coordination

Responsibilities

• Meeting Preparation: Coordinate end-to-end meeting setup for executives and teams; assemble agenda materials and verify technical setups.
• Workspace & Facilities Management: Serve as the point of contact for office space requests and manage seating layouts and office moves.
• Strategic Time Management: Control complex executive calendars across international time zones and resolve overlaps.
• Culture & Engagement: Drive initiatives to strengthen workplace community and site morale.
• Event & Project Ownership: Oversee end-to-end execution of events from team off-sites to large summits; manage venue sourcing and budgets.
• Travel Logistics: Design complete travel itineraries for leadership and staff; assist with visas and post-trip documentation.
• Financial Administration: Process expense reports and manage vendor invoices and purchase orders.

Skills

Complex calendar optimization

Discretion with sensitive business

Site engagement & culture building

Budgeting & expense reconciliation

Office space & resource planning

Executive operational support

Meeting facilitation & documentation

Professional written communication

Multi-stakeholder relationship mgmt

End-to-end travel & event coordination

Job description

Morgan McKinley is seeking an EA / Administrative Business Partner to be a critical link between executive leadership, cross-functional teams, and site operations. You will manage calendars, travel, events, and budgets with independence and sound judgment.

You will coordinate end-to-end meeting setups, office space requests, and global time-zone scheduling; drive culture, lead events, plan travel itineraries, and handle vendor invoices and purchase orders to keep budgets aligned.