Strategic Executive Assistant - Hybrid, Dublin 4

Engage People Recruitment; Dublin; Hybrid; EUR 42,000 - 58,000; Full time

Job summary

Engage People Recruitment is seeking an Executive Assistant to support senior leaders in Dublin with hybrid working. You will manage complex diaries, coordinate travel, and prepare briefing packs to enable timely, informed decision-making.

The role emphasizes handling confidential information, collaborating across teams, and supporting events and stakeholder communications in a regulated, client-focused environment.

Qualifications

• Proven experience managing complex diaries for senior staff in professional services or financial services.
• Excellent written and verbal communication; able to prepare clear docs under time pressure.
• Strong organisational skills with attention to detail and handling confidential information.
• Proactive problem-solver who can anticipate needs and manage multiple priorities independently.
• Ability to operate effectively in a fast-paced, regulated environment with multiple stakeholders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage end-to-end diary scheduling and travel for senior leaders, minimising clashes.
• Prepare briefing packs, meeting materials and follow-up actions for decisions.
• Handle confidential commercial and regulatory information with discretion.
• Anticipate operational needs and resolve issues independently.
• Coordinate internal events, board papers and stakeholder communications.

Skills

Diary management

Communication

Organisation

Independent problem solving

Regulated environment experience

MS Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

Engage People Recruitment is seeking an Executive Assistant to support senior leaders in Dublin with hybrid working. You will manage complex diaries, coordinate travel, and prepare briefing packs to enable timely, informed decision-making.

The role emphasizes handling confidential information, collaborating across teams, and supporting events and stakeholder communications in a regulated, client-focused environment.