Site Administrator

highr; Kilcock; On-site; EUR 25,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Navan project exposure

Career development opportunities

Supportive team environment

Job summary

highr is seeking an organised Site Clerk to join our construction team in Kilcock. You will support the Site Manager with site administration, procurement support, and documentation control on a high-profile project near Navan.

You will manage drawings, registers, reports, and correspondence, coordinate with subcontractors, and help ensure health and safety records and compliance are up to date, using Procore or SharePoint where required.

Qualifications

• Previous experience in a Site Clerk/Site Administrator role (preferred but not essential).
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience with construction software or CDE platforms is an advantage.
• Strong communication skills and ability to work well within a site team.
• Ability to manage multiple tasks in a fast-paced construction environment.

Responsibilities

• Site Administration: Maintain and manage all site documentation, drawings, registers, daily reports, and correspondence.
• Procurement & Materials: Track deliveries, record materials received, and report discrepancies; maintain procurement files.
• Contractor & Workforce Support: Maintain attendance records and subcontractor registers; coordinate onboarding paperwork and ensure certifications.
• General Office Duties: Manage filing systems, emails, printing drawings, and document control; organize site meetings and meeting minutes.
• Support site logistics and communication between project stakeholders.

Skills

Organisational skills

Time-management

MS Office

Communication

Site administration

Multi-tasking

Education

Leaving Certificate or equivalent

Tools

Procore

Viewpoint

SharePoint

Job description

We are seeking an organised, detail-oriented Site Clerk to join our construction team in Kilcock. This role supports the Site Manager and wider project team in ensuring smooth day-to-day site operations, accurate documentation, and efficient office coordination. It is an excellent opportunity for someone looking to build or advance a career within the construction and property development sector.

Key Responsibilities

Site Administration

• Maintain and manage all site documentation, including drawings, registers, daily reports, and correspondence.
• Assist with compiling and filing health & safety documents, RAMS, permits, and compliance records.
• Support the Site Manager with maintaining site diaries and weekly progress reports.
• Handle incoming and outgoing documentation through common data environments (CDEs) such as Procore, Viewpoint, or SharePoint.

Procurement & Materials

• Track deliveries, record materials received, and report discrepancies.
• Maintain inventory logs and coordinate with suppliers to ensure timely delivery of materials.
• Assist with preparing requisitions and maintaining procurement files.

Contractor & Workforce Support

• Maintain site attendance records and subcontractor registers.
• Coordinate onboarding paperwork and ensure all personnel have valid certifications.
• Provide administrative support to subcontractors and project teams as required.
• Assist with processing invoices, delivery dockets, and timesheets.
• Track small tools, consumables, and site expenditure.

General Office Duties

• Manage filing systems, emails, printing of drawings, and document control.
• Organise site meetings, prepare meeting minutes, and ensure distribution of updated documentation.
• Support general site logistics and communication between project stakeholders.

Skills & Experience Required

• Previous experience in a Site Clerk, Site Administrator, or related construction admin role (preferred but not essential).
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience with construction software or CDE platforms is an advantage.
• Strong communication skills and ability to work well within a site team.
• Ability to manage multiple tasks in a fast-paced construction environment.

Qualifications

• Leaving Certificate or equivalent required.
• Construction-related course, business administration, or document control training is an advantage.
• Safe Pass may be required depending on site access.

What We Offer

• Competitive salary based on experience.
• Opportunity to work with a leading developer on a high-profile project in Navan.
• Career development and training opportunities.
• Supportive and collaborative team environment.