Site Administrator

BMD & Co Ltd; Athlone, Athlone and Bigmeadow; On-site; EUR 28,000 - 42,000; Full time

Job summary

BMD & Co Ltd in Athlone is seeking a diligent Site Administrator to support the project team with accurate daily record-keeping, site diary maintenance and recording craft time, ensuring payroll and cost processes depend on precision.

You will manage document control, quality records and Good Documentation Practices, filing and tracking critical documents, calendar management, inductions, and training records, plus general admin duties on site.

Qualifications

• Leaving Certificate or equivalent; higher level education desirable.
• Experience in Life Sciences Industry.
• Knowledge of ISO9001:2015 is beneficial.
• Proficient in Microsoft Office Suite (Word/Excel) and Outlook.
• Knowledge of document controls systems is beneficial.

Responsibilities

• Oversee and manage document management processes for the business.
• Filing of company quality records.
• Control of critical documents via the project database.
• Submission and tracking of documentation.
• Calendar/diary management.
• Good Documentation Practices.
• Induction planning of new starters.
• Processing of all training records.
• Complete other administrative tasks to support the business.
• General office duties including liaising with visitors on site.

Skills

Attention to detail

Strong communication

Numeracy

Organised

Multitasking

Education

Leaving Certificate (higher level desirable)

Life Sciences industry experience

ISO9001:2015 knowledge beneficial

Tools

Microsoft Word

Microsoft Excel

Outlook

Document control systems

Job description

We're looking for a diligent, detail-focused Site Administrator to support our project team, with a strong emphasis on accurate daily record-keeping.

The core of this role is maintaining the site diary and recording craft time - accurate, detailed work that our cost and payroll processes depend on, so a genuine eye for detail and consistency is essential. Alongside this, you'll support document management and control, quality records and Good Documentation Practices, ensuring critical project documents are filed, tracked, and submitted on time.

This is a role that suits someone highly organised and methodical, who takes pride in getting the detail right and maintaining accuracy across repetitive, high-volume tasks.

A typical day looks like:

• Oversee and manage document management processes for the business.
• Filing of company quality records.
• Control of critical documents via the project database
• Submission and tracking of documentation.
• Calendar/diary management
• Good Documentation Practices.
• Responsible for induction planning of new starters.
• Responsible for processing all training records.
• Complete other administrative tasks to support the overall business which may arise.
• General office duties including liaising with visitors on site, monitoring the site telephone document scanning and filing,
• Sending reports to client and sub-contractors, inputting site instructions on M-Site and archiving files

Education, Training & Experience

• Leaving Certificate, with higher level education desirable.
• Experience in Life Sciences Industry.
• Knowledge of ISO9001:2015 beneficial.
• PC literate with competency in Microsoft Office Suite (Word/Excel) Outlook.
• Knowledge of document controls systems beneficial.

Competencies:

• Diligent, has a high level of attention to detail, and sets a high standard of quality for themselves and others.
• Strong Communicator, written and verbal.
• Strong numeracy skills.
• Personable, and a team player.
• Hard working and able to work in fast paced work environment.
• Ability to handle multitask and work well under pressure
• Accountable, someone who take ownership of tasks from beginning to end.
• Organised person who can self-prioritise work.
• Decisive, able to make decisions while lacking some information.
• Able to positively influence others to support shared goals.