Site Admin / Document Controller - Rathdrum, Wicklow

Hollybank Trustees Ltd; Ireland; Remote; EUR 38,000 - 50,000; Full time

Benefits offered by this job

Annual leave 23 days

Pension contributions

Maternity/Paternity Leave

Private Health Insurance

Life & Disability cover

Employee Assistance Program

CPD and Chartership

International assignments

Job summary

Suir Engineering is seeking a Site Admin / Document Controller for a pharmaceutical project in Rathdrum, Co Wicklow. The role covers creating, maintaining, distributing, and filing IMS documentation and supporting QA administration across the site.

The candidate should have a minimum of 3 years in document control, with strong MS Office and Adobe Acrobat skills, and a proactive, detail-oriented approach. Training and career development opportunities are available within a multinational

Qualifications

• Minimum 3 years’ experience in Document Control.
• Experience in construction industry is an advantage.
• Excellent attention to detail and communication skills.
• Proficient with Microsoft Office and Adobe Acrobat.
• Experience with ISO 9001:2015 would be advantageous.

Responsibilities

• Provide daily administrative support to the site and management teams.
• Maintain accurate records, trackers and site documentation.
• Coordinate site inductions, deliveries and documentation.
• Manage IMS documentation with the QA team and stakeholders.
• Organise site office supplies and general administration.

Skills

Attention to detail

Communication

Multi-tasking

Initiative

MS Office proficiency

CPD upskilling

Tools

EIDA

BIM 360

Procore

Adobe Acrobat Pro DC

Microsoft Office

Job description

Suir Engineering

Location: On site / Rathdrum, Co. Wicklow, Ireland
job type: Permanent / Full-time
Sector and subsector: Engineering | Administration
Salary: Negotiable salary

We have an exciting opportunity for a Site Admin / Document Controller to join Suir Engineering. This position will be based on a Pharmaceutical project in Rathdrum, Co Wicklow.

Here in Suir Engineering we are a leading international provider of innovative Mechanical, Electrical and Instrumentation Engineering Solutions. Our core sectors are Energy, Power and Renewables, Pharma, Food & Beverage, and Data Centres. We provide best in class contracting solutions with in-house, flexible resources capable of delivering a personable and consistent service to our customers. Over the past 40 years we have delivered projects for Irish and multinational clients across the globe. We are currently expanding significantly, and are delivering large scale projects across Ireland, the U.K, Germany, Denmark and Sweden.

Overall Role Objective

The Document Controller is responsible for creating, maintaining, distributing, and filing all central integrated management system documentation and ensuring all QA department administration work is completed.

What you will be doing?

• Provide daily administrative support to the site, project and management teams, assisting with the smooth day-to-day running of the site office. Including maintaining accurate records, trackers and documentation relating to site personnel, training, attendance, deliveries, expenses and general site administration.
• Manage weekly reviews of timesheets and attendance records, including system control, daily attendance updates and required attendance uploads.
• Manage and coordinate site inductions, including booking and maintaining accurate induction records.
• Book and coordinate site deliveries, maintain accurate delivery records, upload delivery dockets and supporting documentation, and support the organisation of incoming and outgoing deliveries.
• Provide EHS administrative support, including the organisation, filing, distribution, maintenance and secure disposal of EHS and other confidential documentation.
• Assist with the management and organisation of site office supplies, including monitoring stock levels.
• Assist with accommodation and transport arrangements for direct staff and site personnel.
• Liaise with site personnel, subcontractors, suppliers and management to ensure all administrative requirements are completed accurately and efficiently.
• Ensure confidential and sensitive documentation is securely stored, handled and disposed of in accordance with company procedures.
• Any other reasonable and relevant duties as requested by your manager, necessary to meet the ongoing needs of the company.
• Manage and coordinate all IMS documentation with the QA team and various stakeholders.
• Ensure the various prints of procedures and documents are kept up to date and maintained for record purposes.
• Develop and revise policies, procedures and document templates that align to the corporate architecture.
• Responsible for the timely, accurate and efficient management and implementation of documents including access and revision control.
• Maintain the correctness and completeness of text, artwork, and items in all documents for both paper and online documentation.
• Monitor and periodically report metrics of usage, document status, and released/obsolete documents in the IMS.
• Work closely with subject matter experts, engineering project teams, support teams, and other stakeholders to create, maintain and approve high-quality documentation.
• Participate and comply with Integrated Management System (IMS) requirements.
• Control the IMS change management process and issue change notifications.
• Use Construction Management Software for the management of documentation.
• Support site personnel with the distribution of relevant IMS documentation.
• Support site personnel with the set-up and operation of construction management software.
• Organise all QA department documentation.
• General administration and office-based duties.
• Any other reasonable and relevant duties as requested by your manager, necessary to meet the ongoing needs of the company.

Is this the job for me?

The Suitable Candidate must have a minimum of 3 year’s experience working in Document Control.

• Experience in the construction industry is an advantage but not essential.
• High level of attention to detail.
• Ability to communicate with Management and site-based personnel.
• Capable of multi-tasking and meeting deadlines.
• Ability to use your initiative.
• IT Skills - A high level of proficiency with Microsoft Office applications (Word, Excel, Visio, PowerPoint) and in Adobe Acrobat Pro DC.
• Experience in Construction Management Software (E.g. EIDA, BIM 360, Procore) would be an advantage.
• Knowledge of layout and design principles preferred.
• Must be prepared to upskill where necessary, with CPD in terms of new software or industry procedures particularly relevant.
• Experience of ISO 9001:2015 would be advantageous.

In return from Suir Engineering:

• 23 days annual leave
• Company Pension contributions - no waiting periods
• Paid Maternity and Paternity Leave
• Private Health Insurance contribution
• Life and Disability cover
• EAP for employees and their families
• Educational Assistance, CPD, Chartership supports and upskilling opportunities
• Opportunities for international assignments to work on one of our European projects in Sweden, Denmark, or Germany.

Our way of workingis called the Suir Way, designed to help us on a journey of continuous improvement.

• Our people are empowered to make changes to ensure a quality install through effective ways of working.
• Our people have a voice and feel empowered.
• We have an in-built culture of innovation, learning and continuous improvement.
• Value is delivered every step of the journey.Our efficient processes deliver value.
• We have a standard, consistent and fully integrated health, safety, environment, and quality system within the business.

Suir Engineering are an equal opportunities employer, we value our greatest asset …. our People.

We do not require the support of Recruitment agencies at this time.