Senior Office & Workplace Coordinator (Dublin)

Coursera; Dublin; On-site; EUR 42,000 - 64,000; Full time

Job summary

Coursera is seeking a Senior Workplace Associate to join our Dublin office. This in-office role oversees front desk, vendor management, and budget management, ensuring a welcoming, organized workspace and smooth operations for a global team.

You’ll collaborate with CREW and cross-functional partners to support employee experiences. You’ll manage daily office operations, guest services, events, safety, and relations with landlords and vendors, helping Coursera maintain a productive, inclusive

Qualifications

• Experience in office management, guest services or similar roles.
• Excellent organizational and time-management skills.
• Strong communication skills, written and verbal.
• Proficiency with GSuite, Slack and project management tools.
• Independent worker with confidentiality.
• Familiarity with Irish office regulations and health/safety standards is advantageous.

Responsibilities

• Guest services: greet visitors and employees, ensuring a smooth check-in.
• Oversee daily office operations and maintain a productive work environment.
• Manage workplace requests and respond promptly.
• Administer internal food and beverage program within budget.
• Maintain relationships with the Landlord and vendors.
• Health and safety liaison for the office.
• Organize events to drive engagement and foster a positive culture.
• Support Dublin and remote office locations as needed.
• Ensure employee wellbeing through safety and security.
• Collaborate with the global Real Estate & Workplace team on initiatives.

Skills

Office management

Guest services

Organizational skills

Communication skills

GSuite

Slack

Budget management

Vendor management

Confidentiality

Health & safety awareness

Tools

GSuite

Slack

Job description

Coursera is seeking a Senior Workplace Associate to join our Dublin office. This in-office role oversees front desk, vendor management, and budget management, ensuring a welcoming, organized workspace and smooth operations for a global team.

You’ll collaborate with CREW and cross-functional partners to support employee experiences. You’ll manage daily office operations, guest services, events, safety, and relations with landlords and vendors, helping Coursera maintain a productive, inclusive