Environmental Administrator

Stelfox IT Recruitment; Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Stelfox IT Recruitment is looking to fill an Environmental Administrator role in our Dublin Head Office. The successful candidate will support the Environmental Department to maintain environmental compliance, sustainability initiatives and EMS, while providing essential administrative support and coordinating reporting.

The role focuses on recording and filing environmental data, assisting with permits and inspections, and helping project teams meet environmental objectives with strong

Qualifications

• Minimum 3 years' office administration experience.
• Relevant third-level qualification in Environmental Science or related discipline desirable.
• Strong data handling, reporting and document control capabilities.

Responsibilities

• Maintain and process environmental records, documentation, and filing systems.
• Support management and control of environmental permits, licences, inspections, and monitoring records.
• Assist with tracking environmental objectives, targets, and action plans across projects.
• Coordinate data collection and reporting on waste, energy, water and sustainability metrics.
• Assist in preparing environmental reports and project performance updates.
• Support audits and inspections, including coordinating schedules and corrective actions.
• Assist with EMS implementation and maintenance.
• Maintain registers for waste management, incident reporting, and compliance obligations.
• Support environmental awareness initiatives and training across project teams.
• Liaise with project teams to keep environmental documentation current.

Skills

MS Office

Data management

Attention to detail

Time management

Communication skills

Education

Environmental Science / Management degree

Job description

Our client is a leading Data Centre delivery partner, providing solutions across Europe. Due to continued growth, they are seeking an Environmental Administrator to join their Dublin Head Office team.

This position will support the Environmental Department in maintaining environmental compliance, sustainability initiatives, project requirements, and environmental management systems. The successful candidate will provide administrative support, coordinate reporting and documentation, and assist project teams in achieving environmental objectives.

Responsibilities

• Maintain and process environmental records, documentation, and filing systems.
• Support the management and control of environmental permits, licences, inspections, monitoring records, and related documentation.
• Assist with tracking environmental objectives, targets, and action plans across projects.
• Coordinate environmental data collection and reporting, including waste, energy, water, and sustainability metrics.
• Assist in preparing environmental reports and project performance updates.
• Support environmental audits and inspections, including coordinating schedules, collecting evidence, and tracking corrective actions.
• Assist with the implementation and maintenance of the Environmental Management System (EMS).
• Maintain registers for waste management, incident reporting, environmental aspects and impacts, and compliance obligations.
• Support environmental awareness initiatives and training programmes across project teams.
• Liaise with project teams to ensure environmental documentation remains accurate and up to date.
• Provide administrative support to the Environmental Manager and wider Environmental Team.
• Assist with monitoring compliance with environmental policies, procedures, and industry best practices.

Requirements

• Relevant third-level qualification in Environmental Science, Environmental Management, Sustainability, or a related discipline desirable.
• Minimum 3 years' office administration experience.
• Excellent Microsoft Office skills and strong PC proficiency.
• Experience with data management, reporting, and document control.
• Strong attention to detail and ability to maintain accurate records.
• Previous experience within construction, engineering, manufacturing, or another regulated environment would be advantageous.
• Knowledge of Environmental Management Systems (ISO 14001) desirable.
• Familiarity with environmental compliance, sustainability reporting, or waste management processes is an advantage.
• Exceptional organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to build effective relationships with internal and external stakeholders.
• Strong problem-solving skills and a proactive approach.
• Ability to work independently and as part of a team.
• Ability to perform in a fast-paced project environment.