Senior Office Administrator

Hodson Bay Group

Athlone Municipal District

On-site

EUR 40,000 - 50,000

Full time

14 days+

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Benefits offered by this job

Bike to work scheme

Company events

Employee discounts across Hodson Bay G

Free on-site parking

Wellness programme

Gym and pool access

Career development opportunities

Meals provided while on duty

Job summary

Hodson Bay Group seeks a Senior Office Administrator to support group operations and the new Yew Point development. You will manage office administration, accounts, documentation, and coordination with senior management and project teams.

This role also supports procurement and maintenance records, tracking actions, preparing documentation, and ensuring deadlines are met. Strong organisation and communication are essential in a busy, office-based environment.

Qualifications

Senior level experience in an administrative role.
Excellent organisational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Strong written and verbal communication.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience using accounting, payroll or HR systems.
Experience supporting projects and coordinating administrative processes.

Responsibilities

Provide administrative support for projects and maintenance records, tracking actions and deadlines.
Support management with ad hoc administrative duties and projects.
Carry out general administrative duties to support business needs and management.
Coordinate admin processes for deliveries of fixtures, fittings, equipment and stock for Yew Point development.
Assist with stocktaking and maintain accurate records; follow up variances.
Provide general accounts and admin support for the new development.
Manage contract administration and keep documentation up to date.
Maintain financial and administrative records in line with procedures.
Coordinate with internal departments to ensure effective communication and follow-up.
Prepare reports, spreadsheets, and documentation for management.
Ensure compliance with company policies and procedures.

Skills

Senior admin experience

Organisational skills

Communication skills

Microsoft Office

Teamwork

Education

Business Admin / Office Management related qualification

Tools

Accounting software

Payroll systems

HR systems

Management systems

Job description

About the Role

Hodson Bay Group is seeking an experienced and highly organised Senior Office Administrator to support the smooth and efficient administration of our Group operations, including our exciting new development, Yew Point at Hodson Bay.

This is an excellent opportunity for a professional, detail-focused administrator who enjoys working in a busy office environment and takes pride in providing high-quality administrative, accounts, and coordination support to senior management and project teams.

Job Summary

The Senior Office Administrator will provide comprehensive administrative support across Hodson Bay Group including the new development at Yew Point, ensuring office, accounts, documentation, and coordination processes are managed accurately and efficiently.

Additionally, the successful candidate will provide administrative support to projects procurement and maintenance teams for record keeping including tracking actions, preparing documentation, coordinating updates, and following up on deadlines

This role requires a confident and organised individual with strong communication, multitasking, and follow-through skills. The successful candidate will help drive operational efficiency by ensuring all administrative processes are completed to a high standard and within agreed timelines.

Key Responsibilities

Provide administrative support for projects and maintenance records including tracking actions, preparing documentation, coordinating updates, and following up on deadlines
Support management with ad hoc administrative duties and projects
Carry out administrative duties as required to support the needs of the business and support of management administrative duties.
Coordinate the administrative process for deliveries of fixtures, fittings, equipment and stock across our new development, Yew Point at Hodson Bay.
Assist with stocktaking processes, ensuring accurate records are maintained and any variances are followed up appropriately.
Provide general accounts and administrative support for the new development, Yew Point at Hodson Bay.
Manage and coordinate contract administration processes for Hodson Bay Group, ensuring documentation is accurate, organised, and up to date.
Maintain financial and administrative records in line with company procedures
Coordinate with internal departments to support effective communication and follow-up
Prepare reports, spreadsheets, and documentation as required by management
Ensure compliance with company policies and procedures

Requirements

Previous experience at a senior level in an administrative role
Strong organisational skills with excellent attention to detail
Ability to manage multiple tasks and meet deadlines
Strong written and verbal communication skills
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to work independently and as part of a team

Preferred Qualifications

A relevant qualification in Business Administration, Office Management, Finance, Accounting, or a related discipline
Experience using accounting, payroll, HR, or management systems
Strong IT skills, including working with spreadsheets, reports, and basic financial data
Experience supporting projects, preparing reports, and coordinating administrative processes across departments

Key Competencies