Senior Facilities Co-Ordinator

Apleona; Shannon; On-site; EUR 42,000 - 54,000; Full time

Job summary

Apleona in Shannon, Co Clare is seeking a Senior Facilities Co-Ordinator to lead and coordinate site maintenance and service delivery. The role focuses on driving the planned preventive maintenance programme, coordinating reactive maintenance, and ensuring all activities comply with health and safety standards.

You will manage contractor documentation, budgets, and KPI reporting, while developing the team and maintaining strong client relationships to deliver consistent, high-quality service.

Qualifications

• 3+ years coordinating hard and soft facilities services.
• Facilities Management or relevant business/technical qualification.
• Proven track record in PPM delivery and reactive maintenance.
• Strong interpersonal and communication skills.
• Experience with KPIs and client interactions; knowledge of health and safety laws.

Responsibilities

• Own and drive the site PPM programme ensuring timely delivery and documentation.
• Coordinate reactive maintenance with fast, effective response.
• Identify recurring issues and implement fixes.
• Ensure contractors on site have documentation, permits, and risk assessments.
• Manage day-to-day contract financials, budgets and invoices.
• Support forecasting, accruals, and variation management.
• Deliver monthly maintenance KPI reports and client updates.
• Promote safety and GMP compliance culture.
• Lead and develop the team to ensure capability and direction.

Skills

PPM delivery

Reactive maintenance coordination

Interpersonal communication

KPI experience

Health and safety awareness

Education

Facilities Management qualification

Job description

At Apleona, We are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Senior Facilities Co-Ordinator to be based in Shannon , Co Clare

Shift Pattern Monday To Friday 08:00 - 16:30

Main duties and responsibilities

• Own and drive the site PPM programme, ensuring all planned works are scheduled, delivered on time, and fully documented
• Be the go-to person for reactive maintenance — coordinating fast, effective responses that keep disruption to an absolute minimum
• Spot recurring issues, dig into the root causes, and put fixes in place to prevent repeat failures
• Ensure all contractors arriving on site are fully compliant, with the right documentation, permits, and risk assessments in place before work begins
• Manage the day-to-day financial administration of the contract, keeping a close eye on budgets and expenditure
• Review and approve subcontractor invoices, making sure everything matches up with completed works and agreed rates
• Support financial forecasting, accruals, and variation management as needed
• Take ownership of all site KPIs — tracking, managing, and driving performance across service completion, reactive response times, and Work Order closure rates
• Present clear, confident performance updates to the client and management team
• Populate and deliver monthly reports covering maintenance performance, KPIs, and any risk or compliance items
• Champion a strong safety and GMP compliance culture across everything the team does
• Lead, support, and develop— making sure everyone has the tools, training, and direction they need to succeed
• Be a proud ambassador for Apleona, bringing energy, professionalism, and a great attitude to everything you do

Qualifications and Experience

• A minimum of 3 years' experience coordinating Hard and Soft Facilities Services.
• A qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
• Proven track record in PPM delivery, reactive maintenance coordination,
• Excellent interpersonal and communication skills
• Experience with KPIs and client interactions
• Understand safe working practices and health and safety legislation
• Well-organised and capable of prioritising own work
• Flexible, Honest and reliable