Facilities Manager - Lead Site Ops & Safety Compliance

Apleona Group; Dublin; Hybrid; EUR 60,000 - 85,000; Full time

Job summary

Apleona Group is seeking a Facilities Manager to lead the Dublin-based facilities team. The role focuses on day-to-day management of building services, budgets, health and safety, and coordinating with contracted resources to ensure high-quality FM delivery.

The position requires strong reporting, process improvement, and stakeholder management to meet client expectations and regulatory standards.

Qualifications

• Excellent PC skills and proficiency in Word/Excel/PowerPoint

Responsibilities

• Provide timely reports to client and Contracts Manager on projects and moves.
• Maintain auditable records for all PPM activities and document filing.
• Support managed outsourced resources in quality performance for building and FM services.
• Track and resolve all facilities requests per helpdesk SLA.
• Prepare periodic client reports (monthly/weekly/ adhoc).
• Identify and implement efficiency improvements across facilities services.
• Add assets to WFM per Apleona requirements.
• Source and utilise materials and subcontractors effectively.
• Ensure PPM schedule is delivered and remedial works actioned.
• Manage direct reports: Security and Cleaning staff.
• Budget formulation and management for contracts under control.
• Deliver SLAs for client and subcontractor contracts.
• Coordinate training to ensure staff compliance with HR policies.

Skills

PC skills

MS Office

Communication skills

Health & safety knowledge

Facilities management understanding

Budgeting and cost control

Tools

Word

Excel

PowerPoint

Project management tooling

Job description

Apleona Group is seeking a Facilities Manager to lead the Dublin-based facilities team. The role focuses on day-to-day management of building services, budgets, health and safety, and coordinating with contracted resources to ensure high-quality FM delivery.

The position requires strong reporting, process improvement, and stakeholder management to meet client expectations and regulatory standards.