Senior Executive Assistant - Maynooth University

UniJobs; Kildare; On-site; EUR 42,000 - 44,000; Full time

Job summary

Unijobs DAC is recruiting a Senior Executive Assistant to work in the Department of Adult and Community Education at Maynooth University. The position is on-site, begins ASAP, and runs for an initial three weeks.

The role supports the Head of Department and the academic team with calendar management, meetings, and administrative tasks. Key duties include coordinating admissions queries, maintaining student records, liaising with university offices, and handling invoices for vendors and temporary

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication skills.
• Strong organisational and administrative skills with the ability to manage competing priorities.

Responsibilities

• Provide administrative support for Head of Department and wider academic team (e.g. room bookings, organizing meetings).
• Support five Post-Graduate Programmes including maintaining student records and coordinating interviews.
• Book meeting rooms for academic and staff alike.
• Handle initial admissions queries and escalate as needed.
• Process invoices for vendors and short-term contracts as required.
• Perform general administrative duties as directed by the Head of Department.

Skills

Microsoft Office

Communication

Organization

Teamwork

Tools

Microsoft Teams

Job description

Senior Executive Assistant - Maynooth University

Unijobs DAC are currently recruiting a Senior Executive Assistant to work in the Department of Adult and Community Education at Maynooth University. We are looking for someone to commence ASAP, and the contract will be length of 3 weeks initially. The working hours are 35 per week and the hourly rate being offered is €23.51. This role is also fully on site.

Job Description

Principal duties and Responsibilities will include:

• Provide administrative support for Head of Department and wider academic team (e.g. room bookings, organizing meetings).
• Provide administrative support on five Post-Graduate Programmes inc. maintaining student records, organizing candidate interviews, Liaise with MU central offices, inc. Finance Offices, Exams Office, Registry/Academic Database, Records and Fees, Data protection office, Admissions, timetabling, Student Garda vetting, Communications office etc.
• Book meeting rooms for academic and other staff.
• Deal with initial admissions queries from the general public and elevate to academic staff as appropriate.
• Process invoices for vendors and short-time contracts with occasional staff when required.
• All other general administrative duties as directed by Head of Department or their designate.

Essential requirements:

• Previous experience working in a university, or similar administrative environment.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and Teams.
• Excellent written and verbal communication skills.
• Strong organisational and administrative skills, with the ability to manage competing priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Excellent attention to detail and accuracy in record keeping and data management.
• Experience maintaining confidential records and handling sensitive information in accordance with GDPR and data protection requirements.
• Experience organising meetings, booking rooms, coordinating interviews, and supporting events.
• Strong interpersonal skills, with the ability to engage professionally with students, academic staff, and external stakeholders.
• Experience processing financial paperwork, invoices, or purchase requests.
• Ability to learn and use university administrative systems and databases.

Unijobs DAC is an equal opportunity employer.

Skills: Hardworking Reliable Dependable TPBN1_IJ