Administration And Systems Assistant

University Concert Hall; Newcastle West; On-site; EUR 23,000 - 28,000; Part time

Benefits offered by this job

Part-time

In-person work in Limerick

Job summary

University Concert Hall (UCH) is seeking a proactive, organised Administration & Systems Assistant to support its day-to-day operations. Working closely with UCH’s Administration Manager, Director/Deputy Director, Accounts Assistant, and Group Management Accountant, this role provides essential support to ensure the smooth running of UCH’s Administration Department.

This part-time role combines administration, finance and customer support within a busy arts environment in Limerick.

Qualifications

• 2–3 years minimum experience in an office administration role.
• Strong Microsoft Office skills with attention to detail.
• Experience in accounts payable and payroll support.

Responsibilities

• Support the Box Office and Operations by preparing end-of-day cash reports.
• Reconcile reports and maintain records.
• Assist with Time & Attendance system maintenance and other operational systems.
• Assist with preparation and posting of Concert Settlements.
• Prepare lodgements and ensure timely bank lodgements.
• Ensure compliance with policies and procedures.

Skills

Office administration

Accounts payable

Payroll support

Cash handling

MS Office

Teamwork

Detail-oriented

Tools

Access Dimensions

Job description

University Concert Hall (UCH) is seeking a proactive, highly organised and detail-oriented Administration & Systems Assistant to support its day-to-day operations. Working closely with UCH’s Administration Manager, Director/Deputy Director, Accounts Assistant, and Group Management Accountant, this role provides essential support to ensure the smooth running of UCH’s Administration Department. The post also assists the Accounts Department, Box Office, and Operations teams as required. This is a varied role that combines administration, finance and customer support within a busy and dynamic office environment.

This is an exciting opportunity for someone who enjoys working with systems, processes, administration, finance and customer support in a fast-paced arts and entertainment environment.

Key Responsibilities

Administration

• Support the Box Office and Operations teams byh preparing and filing end-of day cash reports
• Ensure accuracy by reconciling reports
• Support the implementation and ongoing maintenance of UCH’s Time & Attendance System as well as other operational systems as needed.
• Assist with the preparation and posting of Concert Settlements
• Prepare lodgements and ensure these are lodged to the bank in a timely manner
• Ensure compliance with policies and procedures as per the organisations and group guidelines
• Document retention management processes-ensuring records are accurate, compliant, and up to date.
• Supporting the Box Office during busy on sale periods

Finance

• Process invoices and assist with accounts payable
• Reconcile and process petter cash when needed
• Assist in preparing Board and other reports
• Support Annual Audits (Eg Assisting with Stock Control for year end/quarter end audits across the

Requirements

Essential

• 2-3 years minimum experience in an office administration role
• Strong Microsoft Office skills, excellent attention to detail, good communication and previous accounts payable or administration experience.
• Demonstrated experience managing administrative software platforms, ensuring accurate employee records, reporting, payroll support and efficient day-to-day business operations.
• Full Drivers License
• Cash handling experience
• Ability to work to deadlines
• Flexible and adaptable approach to work with a positive attitude
• Communicate and work well with others and as part of a team.

Desirable

• ACCESS (Dimensions) knowledge is a bonus but training will be provided.
• Access to a car, to support Banking requirements.

Hours: 20hrs per week split across 4-5 days.

Other: Shortlisting will apply and candidates will be short-listed based on the information provided.

University Concert Hall is proud to support a diverse and inclusive working environment and is an equal opportunities employer.

Job Type: Part-time

Pay: €17.50 per hour

Application question(s):

• Do you have a Full Drivers License?

Experience:

• administration: 3 years (preferred)

Work authorisation:

• Ireland (required)

Location:

• Limerick, County Limerick (preferred)

Work Location: In person