Administrator

FRS Recruitment; Cork; On-site; EUR 26,000 - 32,000; Full time

Job summary

FRS Recruitment is assisting a public sector client in Clonakilty, West Cork, with a six‑month temporary Administrator role to support the day‑to‑day running of the training campus.

The post requires QQI Level 5, strong IT skills and at least 1 year of administration experience. You will manage reception, use Outlook/Teams, handle records, assist with events, keep GDPR-compliant files and help with reports and course delivery.

Qualifications

• QQI Level 5 in a related discipline.
• Minimum 1 year administration experience.
• Strong IT skills.
• Good communication abilities.
• Flexible and able to work on own initiative.
• Teamwork.

Responsibilities

• Provide administrative support to College Principal, Assistant Principal, and College Staff Officer.
• Act as the first point of contact for students, visitors, and the public, delivering professional customer service.
• Manage reception and telephone enquiries.
• Handle incoming and outgoing mail.
• Organise meetings and appointments using Outlook, Teams, and other relevant systems.
• Update the website and social media channels.
• Manage student attendance using SEAtS.
• Process student records and produce student ID cards.
• Operate and maintain the traffic barrier system.
• Provide administrative support to teaching staff and assist with course delivery.
• Prepare reports, correspondence, and other documents as required.
• Assist with the organisation of events and promotional activities.
• Purchase goods and services in line with financial procedures.
• Maintain accurate financial records for income and expenditure.
• Manage filing systems and ensure compliance with GDPR and record retention requirements.
• Support the development of the Business Plan.
• Contribute to the delivery of high-quality customer service and continuous service improvement.
• Comply with all health, safety, and welfare policies and procedures.
• Participate in business planning and performance management processes.
• Carry out any other duties appropriate to the role as assigned.

Skills

Strong IT skills

Communication

Flexibility

Teamwork

Education

QQI Level 5 in a related discipline

Tools

Outlook

Microsoft Teams

Job description

Job Description

On behalf of my public sector client in Clonakilty, West Cork, we are recruiting for a temporary administrator to provide support the day to day running of their training campus. This is a 6 month temporary contract.

Administrator responsibilities

• Provide administrative support to the College Principal, Assistant Principal, and College Staff Officer.
• Act as the first point of contact for students, visitors, and the public, delivering a professional and high-quality customer service.
• Manage reception and telephone enquiries.
• Handle incoming and outgoing mail.
• Organise meetings and appointments using Outlook, Teams, and other relevant systems.
• Update the website and social media channels.
• Manage student attendance using SEAtS.
• Process student records and produce student ID cards.
• Operate and maintain the traffic barrier system.
• Provide administrative support to teaching staff and assist with course delivery.
• Prepare reports, correspondence, and other documents as required.
• Assist with the organisation of events and promotional activities.
• Purchase goods and services in line with financial procedures.
• Maintain accurate financial records for income and expenditure.
• Manage filing systems and ensure compliance with GDPR and record retention requirements.
• Support the development of the Business Plan.
• Contribute to the delivery of high-quality customer service and continuous service improvement.
• Comply with all health, safety, and welfare policies and procedures.
• Participate in business planning and performance management processes.
• Carry out any other duties appropriate to the role as assigned.

Requirements

• QQI Level 5 in a related discipline
• Strong IT skills
• Minimum 1 years administration experience
• Communication
• flexibility and able to work off own initiative
• Teamwork