Senior Academic Operations & Executive Assistant

UniJobs; Kildare; On-site; EUR 42,000 - 44,000; Full time

Job summary

Unijobs DAC is recruiting a Senior Executive Assistant to work in the Department of Adult and Community Education at Maynooth University. The position is on-site, begins ASAP, and runs for an initial three weeks.

The role supports the Head of Department and the academic team with calendar management, meetings, and administrative tasks. Key duties include coordinating admissions queries, maintaining student records, liaising with university offices, and handling invoices for vendors and temporary

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication skills.
• Strong organisational and administrative skills with the ability to manage competing priorities.

Responsibilities

• Provide administrative support for Head of Department and wider academic team (e.g. room bookings, organizing meetings).
• Support five Post-Graduate Programmes including maintaining student records and coordinating interviews.
• Book meeting rooms for academic and staff alike.
• Handle initial admissions queries and escalate as needed.
• Process invoices for vendors and short-term contracts as required.
• Perform general administrative duties as directed by the Head of Department.

Skills

Microsoft Office

Communication

Organization

Teamwork

Tools

Microsoft Teams

Job description

Unijobs DAC is recruiting a Senior Executive Assistant to work in the Department of Adult and Community Education at Maynooth University. The position is on-site, begins ASAP, and runs for an initial three weeks.

The role supports the Head of Department and the academic team with calendar management, meetings, and administrative tasks. Key duties include coordinating admissions queries, maintaining student records, liaising with university offices, and handling invoices for vendors and temporary