Clerical Administrative Programme Support

ICE Jobs; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

ICE Jobs are seeking a well-organised Clerical Administrative Support professional to provide full administrative support to a senior director and wider team within a busy office environment.

This 22-month contract in Dublin 2 requires experience with budgeting, PO processes, and invoice handling, plus strong IT skills in Word, Excel, PowerPoint, Outlook and databases.

Qualifications

• Proven clerical/administrative experience.
• Experience with budget tracking, purchase orders, and invoice processing.
• Leaving Certificate (or equivalent).
• Experience in a busy office environment (technical/scientific desirable).
• Strong IT skills: Word, Excel, PowerPoint, Outlook, databases.

Responsibilities

• Provide clerical and administrative support to the Director and service group.
• Support budget tracking, raising purchase orders, and receipting invoices/services using an online system.
• Assist with drafting, formatting, and proofing documents, reports, and presentations.
• Coordinate onsite meetings including room bookings, catering, and visitor access.
• Provide general meeting support and assist with report and presentation preparation.
• Manage travel and accommodation arrangements for the Director.
• Maintain electronic and hardcopy filing systems.
• Provide facilities support within the office.
• Carry out additional administrative duties as required.

Skills

Clerical experience

Budget tracking

Invoice processing

Meeting coordination

MS Office proficiency

Education

Leaving Certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Databases

Job description

Clerical Administrative Support – 22 Month Contract Location: Dublin 2 (onsite)
Contract Duration: June 2026 – April 2028 (22 months)
Hours: 37.5 hours per week
Working Hours: Monday to Friday, 09:00 – 17:30
Role Overview A well-organised Clerical Administrative Support professional is required to provide full administrative support to a senior director and wider team within a busy office environment.
Key Responsibilities

• Provide clerical and administrative support to the Director and service group
• Support budget tracking, raising purchase orders, and receipting invoices/services using an online system
• Assist with drafting, formatting, and proofing documents, reports, and presentations
• Coordinate onsite meetings including room bookings, catering, and visitor access
• Provide general meeting support and assist with report and presentation preparation
• Manage travel and accommodation arrangements for the Director
• Maintain electronic and hardcopy filing systems
• Provide facilities support within the office
• Carry out additional administrative duties as required

Requirements

• Proven clerical/administrative experience
• Experience with budget tracking, purchase orders, and invoice processing
• Leaving Certificate (or equivalent)
• Previous experience in a busy office environment (technical/scientific environment desirable)
• Strong IT skills, Microsoft Word, Excel, PowerPoint, Outlook, and databases
• Experience organising meetings and events
• Ability to work on own initiative and manage workload independently
• Strong attention to detail and organisational skills
• Experience supporting report preparation and research tasks
• Excellent written and verbal communication skills
• Experience supporting accounts and budget processes