Senior Executive Assistant — Hybrid, 8-Month Contract

E‑Frontiers; Dublin; Hybrid; EUR 37,000 - 41,000; Full time

Job summary

E‑Frontiers is seeking an organised Executive Assistant to support senior management in Dublin on a hybrid basis. This 8-month contract includes calendar management, travel coordination, and minutes preparation, with a focus on maintaining productivity and professional communication.

You will assist with budgets, documents, and departmental projects while maintaining spreadsheets and reports, requiring strong organisational and communication skills.

Qualifications

• Previous experience as an Executive Assistant or in a similar administrative role within a corporate environment.
• Experience supporting senior or executive management and engaging professionally with senior stakeholders.
• Excellent organisational skills, strong attention to detail and the ability to manage competing priorities.
• Proficiency in Microsoft Office and other desktop software, with experience maintaining spreadsheets, databases and reports.
• Familiarity with departmental budgets, expenses and general business processes.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, handle telephone enquiries and prepare meeting minutes.
• Prepare correspondence, reports, presentations and other business documents, ensuring accuracy and professionalism.
• Assist with departmental budgets, expense reporting and the maintenance of financial records.
• Maintain spreadsheets, databases and department records, order supplies and support the smooth running of daily operations.
• Act as an administrative point of contact for internal and external stakeholders, coordinate departmental projects and processes, and conduct research as required.

Skills

Administrative Experience

Senior-Level Support

Organisation & Communication

Technical Skills

Commercial Awareness

Job description

E‑Frontiers is seeking an organised Executive Assistant to support senior management in Dublin on a hybrid basis. This 8-month contract includes calendar management, travel coordination, and minutes preparation, with a focus on maintaining productivity and professional communication.

You will assist with budgets, documents, and departmental projects while maintaining spreadsheets and reports, requiring strong organisational and communication skills.