Senior Executive Assistant & Board Governance Support

Cpl; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

The Assisted Human Reproduction Regulatory Authority (AHRRA) in Dublin, Ireland, is seeking an experienced Higher Executive Officer (HEO) to provide executive, administrative and governance support during a critical establishment phase. The role reports to the CEO and involves close collaboration with the Chairperson, Board members and senior stakeholders.

Based at CPL’s Dublin office for a 6-month temporary contract, you will manage diaries, meetings, travel, correspondence and governance

Qualifications

• Significant experience in senior administrative or executive support roles.
• Excellent organisational and planning abilities with ability to prioritise.
• Strong written and verbal communication skills.
• Experience coordinating meetings, agendas, papers and minutes.

Responsibilities

• Provide executive support to the CEO, including diary management, meeting coordination, travel arrangements and correspondence handling.
• Facilitate communication between the CEO, Chairperson, Board members and external stakeholders.
• Manage incoming email queries across AHRRA public-facing accounts.
• Coordinate recruitment of committee members and onboarding documentation.
• Organise shared folders and onboarding materials for new staff.
• Coordinate and prepare Board and committee meetings, papers, minutes and action tracking.
• Arrange meeting venues, catering and guest presenters for Board meetings.
• Maintain governance records and ensure regulatory compliance of documentation.
• Prepare reports, presentations and briefing materials for meetings.
• Support events, workshops and stakeholder engagements.
• Assist with developing administrative processes as the Authority grows.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Communication skills

Organization skills

Confidentiality

Discretion

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

The Assisted Human Reproduction Regulatory Authority (AHRRA) in Dublin, Ireland, is seeking an experienced Higher Executive Officer (HEO) to provide executive, administrative and governance support during a critical establishment phase. The role reports to the CEO and involves close collaboration with the Chairperson, Board members and senior stakeholders.

Based at CPL’s Dublin office for a 6-month temporary contract, you will manage diaries, meetings, travel, correspondence and governance