Senior Company Secretarial Executive

Malone & Co.; Dublin; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development and continued

Exposure to Irish and international 클i

Extra day annual leave for your生日

Employee Assistance Programme

Regular company events

On-site parking

Collaborative and ambitious team

Job summary

Malone & Co. is seeking a Senior Company Secretarial Executive to join our Corporate Services team in Ireland. This client-facing role focuses on governance and compliance, building relationships with directors and advisers to help clients navigate statutory duties.

You will manage a portfolio, prepare board minutes, resolutions, CRO filings, and advise on company law, beneficial ownership, AML/KYC, and corporate transactions, with mentoring of juniors.

Qualifications

• 4+ years’ experience in a company secretarial, corporate governance or corporate services role.
• Strong knowledge of Irish company law and CRO requirements.
• Experience managing client relationships independently.
• Excellent drafting skills, including board minutes and shareholder resolutions.
• Strong organisational and project management capabilities.
• Confidence working directly with directors, shareholders and senior decision-makers.

Responsibilities

• Acting as the primary point of contact for company secretarial and corporate governance matters
• Managing annual compliance obligations, CRO filings and statutory records
• Preparing board minutes, shareholder resolutions and corporate governance documentation
• Advising clients on company law requirements and corporate governance best practice
• Supporting company formations, restructurings, share transactions and corporate changes
• Managing beneficial ownership requirements and related filings
• Supporting AML and KYC processes for new and existing clients
• Liaising with legal advisers, tax specialists and other stakeholders on corporate matters
• Identifying opportunities to support clients with additional corporate services
• Mentoring junior team members and helping to develop our growing Corporate Services team

Skills

Company secretarial knowledge

Irish company law

Client relationship management

Drafting skills

Education

CGI qualification (completed or in progress)

Job description

Help ambitious businesses grow with confidence

At Malone & Co., we believe strong governance creates opportunities. Behind every ambitious business is a solid corporate structure, clear governance and trusted advice that enables growth.

As we continue to expand our Corporate Services offering, we're looking for a Senior Company Secretarial Executive to join our team. This is a client-facing role for someone who enjoys building relationships, solving problems and helping businesses navigate the complexities of corporate compliance and governance.

You'll work closely with directors, business owners and professional advisers across a diverse portfolio of Irish and international clients, acting as a trusted adviser while ensuring they remain compliant, protected and ready for what comes next.

What you'll do

You'll take ownership of a portfolio of clients, providing practical company secretarial and governance support that goes beyond simply meeting statutory requirements.

Your responsibilities will include:

• Acting as the primary point of contact for company secretarial and corporate governance matters
• Managing annual compliance obligations, CRO filings and statutory records
• Preparing board minutes, shareholder resolutions and corporate governance documentation
• Advising clients on company law requirements and corporate governance best practice
• Supporting company formations, restructurings, share transactions and corporate changes
• Managing beneficial ownership requirements and related filings
• Supporting AML and KYC processes for new and existing clients
• Liaising with legal advisers, tax specialists and other stakeholders on corporate matters
• Identifying opportunities to support clients with additional corporate servicesMentoring junior team members and helping to develop our growing Corporate Services team

What we’re looking for

We’re looking for someone who combines strong technical expertise with a commercial mindset and a genuine interest in helping clients succeed.

You’ll have:

• 4+ years’ experience in a company secretarial, corporate governance or corporate services role
• Strong knowledge of Irish company law and CRO requirements
• Experience managing client relationships independently
• Excellent drafting skills, including board minutes and shareholder resolutions
• Strong organisational and project management capabilities
• Confidence working directly with directors, shareholders and senior decision-makers

It would be an advantage if you also have:

• CGI qualification (completed or in progress)
• Experience within an accountancy practice, legal practice or corporate services firm
• Experience supporting corporate transactions and restructurings
• Knowledge of beneficial ownership and AML requirements
• Experience coaching or mentoring junior colleagues

The kind of person who thrives here

You’ll be:

• Commercially minded and solutions focused
• A confident communicator who builds trusted relationships
• Detail-oriented with excellent technical accuracy
• Proactive, organised and self-motivated
• Comfortable managing multiple priorities
• Someone who takes ownership and follows through

Why Malone & Co.?

We’re building something different.

At Malone & Co., you’ll work with ambitious businesses across a wide range of sectors, helping them navigate challenges, seize opportunities and achieve their goals. You’ll join a collaborative team that values expertise, initiative and continuous improvement, while providing the support and flexibility needed to do your best work.

What we offer

• Competitive salary and benefits package
• Professional development and continued learning opportunities
• Exposure to a diverse portfolio of Irish and international clients
• Extra day annual leave for your birthday
• Employee Assistance Programme for employees and their dependants
• Regular company events and team activities
• On-site parking
• A supportive, collaborative and ambitious team environment