Sales Adminsitrator

Spirit Motor Group; Dublin; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Leave: 22 days

Pension

Benekit discounts

EAP

Job summary

Spirit Motor Group in Dublin is seeking a full-time Sales Administrator to support our busy retail dealership team in Sandyford. You will manage vehicle sales documentation, registrations, grants, warranties and payments, ensuring accuracy and compliance across the network.

Join a multi-franchise environment with a focus on data integrity, stakeholder coordination, and timely processing of sales paperwork. Excellent MS Office skills and experience with Keyloop/Autoview are highly valued.

Qualifications

• Experience with dealer management systems is advantageous.
• Excellent MS Office skills and data accuracy
• Fluent written and spoken English.
• Ability to manage processes with attention to detail.

Responsibilities

• Process vehicle sales documentation, registrations, grants, warranties and payments.
• Maintain accurate vehicle transaction records and customer data.
• Collaborate with sales and finance teams to ensure smooth order progression.
• Administer discounts, grants and warranty registrations with accuracy.
• Coordinate with importers and external stakeholders on documentation.

Skills

Dealership Experience

Attention to detail

Communication skills

Fluent English

Organisational skills

Problem solving

Team collaboration

Tools

Keyloop / Autoview

Microsoft Office

Job description

Spirit Motor Group - Sales Administrator

Spirit Motor Group, one of Ireland’s largest retail automotive groups is seeking a full-time Sales Administrator to join our busy retail dealership team in Sandyford, Dublin.

Role Purpose

The Sales Administrator plays a critical role in ensuring the smooth, accurate, and compliant processing of all vehicle sales documentation across Spirit Motor Group’s multi‑franchise dealership network. This role supports high‑volume sales operations, maintains data integrity, coordinates with internal and external stakeholders, and ensures timely completion of all administrative steps required for vehicle sales, registrations, grants, warranties, and payments.

Key Responsibilities

• Process purchase invoices from importers using the Keyloop Dealer Management System.


• Process new and used vehicle order forms, invoices, and related documentation


• Maintain accurate vehicle transaction records and customer details.


• Collaborate daily with sales and finance teams to ensure seamless order progression.


• Assist in resolving administration queries relating to vehicle sales transactions.


• Support customer‑facing teams by ensuring documentation accuracy and timely updates.

3. Grants, Discounts & Compliance Administration

• Administer manufacturer discounts, including applications, approvals, and documentation.


• Manage SEAI grant applications for electric vehicles, ensuring timely submission and compliance.


• Set up and administer vehicle warranty registrations.

4. Importer & External Stakeholder Coordination

• Liaise with importers regarding vehicle payments, documentation, and reconciliation.


• Ensure all required documentation is complete, accurate, and compliant with importer and manufacturer standards.

5. Data Integrity, Reporting & Process Improvement

• Maintain high standards of data accuracy across Keyloop/Autoview and internal systems.


• Support reporting requirements for sales, finance, and operational teams.


• Identify process gaps and contribute to continuous improvement initiatives within the sales administration workflow.

Required Skills, Knowledge & Experience

• Experience with Dealer Management Systems (Keyloop / Autoview) is highly advantageous.


• High proficiency in Microsoft Office (Excel, Outlook, Word).


• Excellent communication and relationship‑building skills across teams and departments.


• Proven ability to work with processes, procedures, reporting, and data management with exceptional attention to detail.


• Multi‑franchise automotive experience is an advantage.


• Fluent written and spoken English.


• Organisation & time management


• Problem‑solving and initiative


• Ability to work under pressure in a high‑volume environment


• Professionalism and customer‑centric mindset

Reward Package

• 22 days paid annual leave


• Contributory pension plan


• Access to Benekit (discounts, learning, wellness)


• Employee Assistance Programme

Spirit Motor Group is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees are treated with respect and have the opportunity to succeed.